Office Administrator
We are looking to recruit a flexible and professional Office Administrator to work in our Heysham Accountancy Branch.
If you are organised, detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!
Job Summary
The Office Administrator will oversee the day-to-day administrative affairs of the office. The role includes maintaining client relations and supporting professional staff members, office organisation and managing inventory of office supplies.
Duties & Responsibilities
- Welcome visitors with a courteous and friendly disposition
- Answer office phone calls and route to appropriate personnel
- Company secretarial duties
- Update databases and records in client/staff management software
- Scan client financial documents into appropriate databases
- Responsible for keeping the corporate calendar and scheduling appointments
- Manage emails, letters, packages, phone calls and other forms of correspondence.
- Make bank deposits
- Maintain office equipment, track, manage and replace office supplies
- Support and assist accountants and staff members as required
- Learn accounting software applications to assist in troubleshooting
- Perform various organisational or planning-related tasks as requested by the branch manager or other office staff
- Attending and participating in regular staff meetings
- Support with Billing and payments
- Perform other relevant duties when needed and as assigned
Required Skills & Abilities
- Excellent leadership, time management and organisational skills, with the ability to prioritise tasks
- Ability to take direction from multiple team members
- Project management skills required
- Advanced knowledge of Microsoft Office Suite of programs required
- Excellent organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Undertaking training as and when required
Education & Experience
- 4/5 GCSEs A*-C/ 9-4 or equivalent required
- A minimum of 2 years office administrator or similar experience required
Join our team as an Office Administrator to contribute to the efficiency of our office operations. If you are organized, detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!
Job Type: Part-time
Expected hours: 20 – 25 per week
Benefits:
- Company events
- Company pension
- Sick pay
Schedule:
Work Location: In person - Heysham