Position Overview and Purpose

This position of Accounts Payable Coordinator will be responsible for the daily processing of accounts payable invoices, and any other tasks as needed to support the A/P function. The A/P Coordinator will work closely with the Sales and Operations Departments to implement effective and efficient workflows related to the purchasing, invoicing, and vendor payments processes. Furthermore, this position will analyze accounts payable to identify charges that need to be billed back to customers and coordinate with the Baseline billing department to ensure proper invoicing. Additionally, this Coordinator will assist in identifying opportunities to reduce costs. This position reports directly to the Accounting Manager.

Responsibilities

Monitor and evaluate purchase orders for various expenses flowing through the company; identify items required to be billed back to customers; ensure all invoices have PO’s that tie back to invoices
Process and enter accounts payable invoices into NetSuite;ensure all invoices that come in are scanned electronically and entered into the accounting system quickly and accurately
Communicate with A/R departments of various vendors in order to facilitate effective workflows and accurate invoicing
Conduct various other expense management tasks as needed related to the A/P function such as trend analyses on expenses and major costs for the business
Assist with setting up new vendor accounts by filling out, submitting, and coordinating with credit applications
Oversee the administration of the company Concur account to process and export corporate card charges and expense reports
Assist with processing 1099s at year-end

Qualifications

Minimum of 5 years of relevant staff / senior-level A/P experience
Experience in oil and gas equipment rental or general equipment rental industries preferred
High level of proficiency in Excel, Word, Outlook and NetSuite
NetSuite experience required
Proven ability to handle high volume of accounts payable processing
College education is a plus (open to various degrees)
Ability to work in a fast-paced team-oriented environment

Baseline Energy Services

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Account Payable Coordinator