Position Overview and Purpose
This position of Accounts Payable Coordinator will be responsible for the daily processing of accounts payable invoices, and any other tasks as needed to support the A/P function. The A/P Coordinator will work closely with the Sales and Operations Departments to implement effective and efficient workflows related to the purchasing, invoicing, and vendor payments processes. Furthermore, this position will analyze accounts payable to identify charges that need to be billed back to customers and coordinate with the Baseline billing department to ensure proper invoicing. Additionally, this Coordinator will assist in identifying opportunities to reduce costs. This position reports directly to the Accounting Manager.
Responsibilities
- Monitor and evaluate purchase orders for various expenses flowing through the company; identify items required to be billed back to customers; ensure all invoices have PO’s that tie back to invoices
- Process and enter accounts payable invoices into NetSuite;ensure all invoices that come in are scanned electronically and entered into the accounting system quickly and accurately
- Communicate with A/R departments of various vendors in order to facilitate effective workflows and accurate invoicing
- Conduct various other expense management tasks as needed related to the A/P function such as trend analyses on expenses and major costs for the business
- Assist with setting up new vendor accounts by filling out, submitting, and coordinating with credit applications
- Oversee the administration of the company Concur account to process and export corporate card charges and expense reports
- Assist with processing 1099s at year-end
Qualifications
- Minimum of 5 years of relevant staff / senior-level A/P experience
- Experience in oil and gas equipment rental or general equipment rental industries preferred
- High level of proficiency in Excel, Word, Outlook and NetSuite
- NetSuite experience required
- Proven ability to handle high volume of accounts payable processing
- College education is a plus (open to various degrees)
- Ability to work in a fast-paced team-oriented environment