Administrative Assistant

Location: Houston, TX

Company: Carbon Activated Corp

About Us: Carbon Activated Corp is a leading provider of activated carbon solutions, dedicated to delivering high-quality products and services to our clients. We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Houston, TX. If you are organized, efficient, and enjoy supporting a dynamic team, we encourage you to apply.

Position Overview: As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will manage office supplies, maintain records, handle communications, and support various departments and team members.

Key Responsibilities:

Office Management and Organization:

Manage office supplies and files when necessary.
Organize and maintain physical and electronic filing systems.
Ensure the office environment is clean, professional, and well-organized.

Communication and Correspondence:

Handle incoming and outgoing communications, including emails, phone calls, and mail.
Draft, proofread, and edit documents, reports, and correspondence.
Serve as the first point of contact for visitors and clients, providing a positive and professional impression.

Data Entry and Record Keeping:

Input and update data in various databases and spreadsheets.
Maintain accurate and up-to-date records, files, and documentation.
Assist with preparing and maintaining financial records, such as invoices and expense reports.

Support to Team and Management:

Provide administrative support to various departments and team members as needed.
Assist with special projects and tasks assigned by management.
Coordinate and assist in organizing company events, meetings, and training sessions.

Sales Support:

Assist with prospecting and contacting new potential customers.
Prepare quotations.
Follow up with old customers and prospects.

Qualifications:

Bachelor's Degree or equivalent; additional qualifications in office administration are a plus.
Less than one year experience is acceptable for an accomplished recent college graduate
Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask and prioritize tasks.
Detail-oriented and able to maintain accuracy in record keeping.
Friendly and professional demeanor.

Benefits:

Competitive hourly rate
Health, dental, and vision insurance
Paid time off and holidays
Opportunities for professional development and growth

Carbon Activated Corp.

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Administrative Assistant