This is an English language position; NO Chinese language proficiency required.

Non-exempt, part-time or full-time position Part-time : $35-$45/hour (20-24 hours a week) — remote optional Full-time: $65,000-$80,000 a year — in office

OPPORTUNITY

The Database & Operations Advancement Associate, reporting to the Assistant Director of Advancement, plays a key role in supporting the Advancement Office database and operations. They are responsible for directing the maintenance and operation of the Advancement database, including managing the database integrity, documenting existing and creating new processes, and making recommendations to improve operational effectiveness. CAIS is offering this position as either a remote optional part-time or an in-person full-time position.

MAIN AREAS OF FOCUS AND RESPONSIBILITY

Serve as the primary database administrator
Process all gifts to CAIS
Quarterly reconciliation with the business office
Support yearly audit (July)
ShowCAIS (annual fundraising gala) support

SPECIFIC DUTIES (not limited to) Donor Recognition

Oversees and manages the gift entry and acknowledgement process, ensuring accurate and timely processing of gifts and pledge reminders through Veracross
Ad hoc timely gift acknowledgment emails and annual gift acknowledgement letters for tax purposes

Database and Software Management

Develops and maintains efficient systems in Veracrosse for data entry and clean up, gift processing, and donor moves management
Creates and pulls database queries from Veracross as requested
Assists the Assistant DIrector and Director of Advancement in analyzing data to determine giving trends and outcomes for the department
Manages updates, upgrades, and reporting issues related to Veracross database
Future software research, implementation, and management (i.e. peer-to-peer fundraising platforms and/or event software)
Creating donor profiles using wealth screen software (iWave), past giving information, personal information, etc
Work with the Director of Advancement to create reports related to major/ leadership donors that will help guide cultivation and stewardship efforts

Donor Services Research and Management

Collaborates with the Business Office to ensure that all gift revenues are properly recorded; provides quarterly gifts reconciliation
Works with Business Office to provide documentation needed for annual audits (July)
Manages pledge tracking and reminder process to ensure pledge fulfillment of annual fund and ShowCAIS before by fiscal year end
Pulls, reviews, and updates mailing lists for the department’s direct mail campaigns
Regularly enters gifts into Veracross using CASE standard protocols

ShowCAIS (Annual Gala) Support

Outreach support to secure online auction items
Enter sponsorships, online auction items, live auction packages and ticket sales data into event software ensuring accuracy
In-person event day support (May 17, 2025)

Additional Duties for Full-Time Employment Only

Event support — work with the Parent Engagement and Events Manager to execute cultivation and stewardship events
Annual Fund — work with the Assistant Director of Advancement on the Annual Fund as needed. Other duties as assigned by the Assistant Director of Advancement

ESSENTIAL REQUIREMENTS

Previous work experience required
Bachelor’s Degree in related field
Demonstrate ability to lead teams collaboratively and achieve objectives
Familiarity with computers and social media
Ability to think ahead and plan strategically
Ability to organize and manage multiple priorities
Excellent interpersonal and communication skills
Commitment to school Mission, Values, and Vision
Initial and continued tuberculosis clearance
Initial and continued criminal background clearance by DOJ and FBI

VALUED (but not required) SKILLS and EXPERIENCE

Comfortable working with various data programs
Ability to speak, read, and write Mandarin and English
Experience in soliciting feedback from community

Compensation & Benefits

The CAIS Board of Trustees and administration are expressly dedicated to ensuring that CAIS is a great place to work. The school is committed to attracting, developing, retaining, and rewarding top-tier team members with a strong benefits package. The salary range for this position depends on experience and whether the position holder wishes to be part-time or full-time :

Part-time : $35–$45/hour (20–24 hours a week) — remote optional
Full-time salary: $65,000–$80,000 a year — in office Please see herefor a description of benefits for this position if full-time

ABOUT CAIS

As the nation’s first Mandarin Immersion Preschool through 8th grade school, CAIS embodies our mission by working continuously to maintain our role as a leader in immersion education. We are known as an ambitious school, and we are making substantial progress on our multi-year vision to reimagine immersion, reimagine our culture of learning, reimagine character and community, and reimagine our learning spaces. Our entire community is beginning the school year at our newly renovated campus on 19th Avenue .

TO APPLY

CAIS’s commitment to diversity, equity and inclusion is central to our mission. People of color and LGBTQIA candidates are strongly encouraged to apply. Email cover letter, resume, and list of references to advancement@cais.org. In the subject line please indicate: “Database and Operations Advancement Associate” Please no calls.

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Database and Operations Advancement Associate