This is an English language position; NO Chinese language proficiency required.
Non-exempt, part-time or full-time position Part-time : $35-$45/hour (20-24 hours a week) —
remote optional Full-time: $65,000-$80,000 a year — in office
OPPORTUNITY
The Database & Operations Advancement Associate, reporting to the Assistant Director of Advancement, plays a key role in supporting the Advancement Office database and operations. They are responsible for directing the maintenance and operation of the Advancement database, including managing the database integrity, documenting existing and creating new processes, and making recommendations to improve operational effectiveness. CAIS is offering this position as either a remote optional part-time or an in-person full-time position.
MAIN AREAS OF FOCUS AND RESPONSIBILITY
- Serve as the primary database administrator
- Process all gifts to CAIS
- Quarterly reconciliation with the business office
- Support yearly audit (July)
- ShowCAIS (annual fundraising gala) support
SPECIFIC DUTIES (not limited to) Donor Recognition
- Oversees and manages the gift entry and acknowledgement process, ensuring accurate and timely processing of gifts and pledge reminders through Veracross
- Ad hoc timely gift acknowledgment emails and annual gift acknowledgement letters for tax purposes
Database and Software Management
- Develops and maintains efficient systems in Veracrosse for data entry and clean up, gift processing, and donor moves management
- Creates and pulls database queries from Veracross as requested
- Assists the Assistant DIrector and Director of Advancement in analyzing data to determine giving trends and outcomes for the department
- Manages updates, upgrades, and reporting issues related to Veracross database
- Future software research, implementation, and management (i.e. peer-to-peer fundraising platforms and/or event software)
- Creating donor profiles using wealth screen software (iWave), past giving information, personal information, etc
- Work with the Director of Advancement to create reports related to major/ leadership donors that will help guide cultivation and stewardship efforts
Donor Services Research and Management
- Collaborates with the Business Office to ensure that all gift revenues are properly recorded; provides quarterly gifts reconciliation
- Works with Business Office to provide documentation needed for annual audits (July)
- Manages pledge tracking and reminder process to ensure pledge fulfillment of annual fund and ShowCAIS before by fiscal year end
- Pulls, reviews, and updates mailing lists for the department’s direct mail campaigns
- Regularly enters gifts into Veracross using CASE standard protocols
ShowCAIS (Annual Gala) Support
- Outreach support to secure online auction items
- Enter sponsorships, online auction items, live auction packages and ticket sales data into event software ensuring accuracy
- In-person event day support (May 17, 2025)
Additional Duties for Full-Time Employment Only
- Event support — work with the Parent Engagement and Events Manager to execute cultivation and stewardship events
- Annual Fund — work with the Assistant Director of Advancement on the Annual Fund as needed. Other duties as assigned by the Assistant Director of Advancement
ESSENTIAL REQUIREMENTS
- Previous work experience required
- Bachelor’s Degree in related field
- Demonstrate ability to lead teams collaboratively and achieve objectives
- Familiarity with computers and social media
- Ability to think ahead and plan strategically
- Ability to organize and manage multiple priorities
- Excellent interpersonal and communication skills
- Commitment to school Mission, Values, and Vision
- Initial and continued tuberculosis clearance
- Initial and continued criminal background clearance by DOJ and FBI
VALUED (but not required) SKILLS and EXPERIENCE
- Comfortable working with various data programs
- Ability to speak, read, and write Mandarin and English
- Experience in soliciting feedback from community
Compensation & Benefits
The CAIS Board of Trustees and administration are expressly dedicated to ensuring that CAIS is a great place to work. The school is committed to attracting, developing, retaining, and rewarding top-tier team members with a strong benefits package. The salary range for this position depends on experience and whether the position holder wishes to be part-time or full-time :
- Part-time : $35–$45/hour (20–24 hours a week) — remote optional
- Full-time salary: $65,000–$80,000 a year — in office Please see herefor a description of benefits for this position if full-time
ABOUT CAIS
As the nation’s first Mandarin Immersion Preschool through 8th grade school, CAIS embodies our mission by working continuously to maintain our role as a leader in immersion education. We are known as an ambitious school, and we are making substantial progress on our multi-year vision to reimagine immersion, reimagine our culture of learning, reimagine character and community, and reimagine our learning spaces. Our entire community is beginning the school year at our newly renovated campus on 19th Avenue .
TO APPLY
CAIS’s commitment to diversity, equity and inclusion is central to our mission. People of color and LGBTQIA candidates are strongly encouraged to apply. Email cover letter, resume, and list of references to advancement@cais.org. In the subject line please indicate: “Database and Operations Advancement Associate” Please no calls.
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