POSITION TITLE: Payroll and Accounting Specialist

REPORTS TO: Director of Finance

WORKSITE: Omaha, Nebraska

ORGANIZATIONAL DESCRIPTION:

In 2022, Immigrant Legal Center and Refugee Empowerment Center merged, and the combined nonprofit organization is now CIRA, the Center for Immigrant & Refugee Advancement. Our diverse team of experts provides exceptional, compassionate legal representation, refugee services, and social work services. We take on the most complex immigration cases, resettle refugees from around the world, and ensure all clients have access to much-needed resources. Operating in 10 different offices from Council Bluffs to Scottsbluff, our team of more than 100 full-time employees helps communities welcome immigrants and refugees as they build their lives here. We assist with all forms of family and humanitarian-based immigration, and we never turn any family away due to inability to pay. To learn more, visit CIRAconnect.org.

Position Description

As a key member of CIRA's Finance team, the Payroll & Accounting Specialist will play a vital role in managing payroll functions. The main responsibilities include processing payroll and expense reimbursements, addressing employee inquiries, and supporting additional accounting needs. The ideal candidate will have expertise in accounting and payroll systems, preferably Paycor, along with a strong attention to detail.

Core Functions Of The Position

A Payroll & Accounting Specialist's responsibilities include:

Review and analyze timesheets for accuracy to ensure data, time integrity, and perform corrections as needed
Process payroll bi-weekly
Calculate and input employee benefit deductions & reimbursements accurately into the payroll system
Maintain accurate payroll records, including employee data, tax forms, and deductions
Ensure compliance with federal, state, and local payroll and tax laws and regulations
Address employee inquiries regarding paychecks and statements
Conduct semi-annual payroll audits
Prepare annual reports to evaluate payroll system efficiency and reliability
Process invoices and ensure timely payments
Maintain organized financial records and documentation
Assist with budget tracking and variance analysis
Collaborate with the HR department regarding payroll processes
Collaborate with the finance team on special projects as needed

Qualifications

Minimum 1 – 3 years of payroll processing experience. Some A/P and bookkeeping experience is strongly preferred
Bachelor’s degree from an accredited college/university in accounting or finance or equivalent combination of education and experience to successfully perform the essential duties of the job is preferred but not required
Strong understanding of wage laws, payroll principles, federal, state, and local tax regulations
Strong commitment to CIRA'S mission and values in serving immigrants/refugees/newcomers
Deep understanding of and ability to work sensitively and well with people of diverse national, ethnic, cultural, religions, gender identities, and socioeconomic backgrounds.
Fluency in using Office 365 applications (ex. Outlook, Word, Excel, SharePoint, etc.) and a strong ability to learn new software is required
Experience using Paycor software is strongly preferred
Demonstrates responsibility through reliable attendance, effective time management, dependability, self-discipline, flexibility, and the ability to work independently
Maintains the highest level of professionalism and confidentiality regarding personnel information and records
Possesses strong analytical skills to resolve payroll discrepancies effectively
Exhibits excellent organizational skills, with the ability to thrive in a deadline-oriented environment while maintaining a high degree of accuracy and attention to detail
Exhibits strong interpersonal communication skills with colleagues and internal staff
Embraces departmental and organizational changes, showing adaptability in a rapidly growing and evolving environment
Ability to pass all required background checks
Must be authorized to work in the United States

INCLUSION & EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Center for Immigrant & Refugee Advancement is dedicated to the belief that all lives have equal value. We are committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve – in race, gender, age, cultures, and beliefs – and we support this diversity through all our employment practices.

Center for Immigrant & Refugee Advancement is fully committed to Equal Employment Opportunity. We do not discriminate based on an individual’s race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, military service, or any characteristics prohibited by law. This policy governs all aspects of employment at ILC, including recruiting, hiring, assignments, training, promotions, compensation, employee benefits, employee discipline and discharge, and all other terms and conditions of employment.

WORKING CONDITIONS

This job consists of regularly sitting at a desk and using a computer and phone.
Workdays pertain to a Monday – Friday schedule, 8:30 AM - 5:00 PM, with no weekends required

Compensation

Pay rate starting at $25.00 per hour, commensurate with experience.
Excellent benefits including:
- Unlimited paid time off; 9 paid holidays with year-end holiday break
- Medical, dental, vision, life, and AD&D insurance; employee assistance program; 403b retirement plan with an automatic 5% contribution; and FMLA
- Yearly stipends for employee development opportunities
- Relocation assistance; travel and expense reimbursement

TO APPLY

Please upload a cover letter, resume, and three professional references all in PDF format to the job application link

CIRA - Center for Immigrant and Refugee Advancement

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Payroll and Accounting Specialist