Job Overview:

We are seeking a highly detail-oriented, resourceful, and reliable Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will have excellent communication skills, strong multitasking abilities, and the ability to work in a fast-paced environment. This is a full-time position in our office.

Duties:

Assist with financial tasks such as expense tracking, billing, and invoice processing
Monitor and conduct all Accounts Receivable/Payable transactions
Handle all payroll duties in a prompt and accurate manner
Process all payments in a prompt and accurate manner
Proactively reach out to open accounts for collecting any late payments
Process all purchase orders with our vendors in a timely and accurate manner, following up on details when necessary
Correspond with our international suppliers on all purchase orders
Use our Electronic Deposit System for all checks received
Conduct research and compile data as needed
Update and maintain all necessary spreadsheets and QuickBooks entries
Handle sensitive and confidential information with discretion
Serve as a point of contact for all suppliers/vendors and maintain a good relationship with them
Coordinate with our Accounting Department to provide accurate and up-to-date information
Perform general administrative tasks such as filing, data entry, and phone management

Requirements:

Proven experience in a similar role
Proficient in using QuickBooks for financial tasks
Strong data entry skills with a high level of accuracy
Ability to prioritize tasks and meet deadlines
Exceptional attention to detail
Strong understanding of Accounts Receivable/Payable process
Strong written and verbal communication skills
Proficient in using Google Suite (Docs, Sheets, Slides) and Excel
Fast learner with a student mentality
Reliable, trustworthy, and honest individual willing to wear many hats

We offer competitive pay and opportunities for professional growth. If you are a motivated, resourceful individual with exceptional organizational skills, we would love to hear from you.

COMMON SENSE INDUSTRIES, INC

New Jobs

Executive Office Assistant