Job Overview:
We are seeking a highly detail-oriented, resourceful, and reliable Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will have excellent communication skills, strong multitasking abilities, and the ability to work in a fast-paced environment. This is a full-time position in our office.
Duties:
- Assist with financial tasks such as expense tracking, billing, and invoice processing
- Monitor and conduct all Accounts Receivable/Payable transactions
- Handle all payroll duties in a prompt and accurate manner
- Process all payments in a prompt and accurate manner
- Proactively reach out to open accounts for collecting any late payments
- Process all purchase orders with our vendors in a timely and accurate manner, following up on details when necessary
- Correspond with our international suppliers on all purchase orders
- Use our Electronic Deposit System for all checks received
- Conduct research and compile data as needed
- Update and maintain all necessary spreadsheets and QuickBooks entries
- Handle sensitive and confidential information with discretion
- Serve as a point of contact for all suppliers/vendors and maintain a good relationship with them
- Coordinate with our Accounting Department to provide accurate and up-to-date information
- Perform general administrative tasks such as filing, data entry, and phone management
Requirements:
- Proven experience in a similar role
- Proficient in using QuickBooks for financial tasks
- Strong data entry skills with a high level of accuracy
- Ability to prioritize tasks and meet deadlines
- Exceptional attention to detail
- Strong understanding of Accounts Receivable/Payable process
- Strong written and verbal communication skills
- Proficient in using Google Suite (Docs, Sheets, Slides) and Excel
- Fast learner with a student mentality
- Reliable, trustworthy, and honest individual willing to wear many hats
We offer competitive pay and opportunities for professional growth. If you are a motivated, resourceful individual with exceptional organizational skills, we would love to hear from you.