SUMMARY:

We are seeking a dedicated Personal Assistant to provide comprehensive support to our Founder and CEO in Dallas, TX. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently while anticipating the needs of our CEO and executive team. The ideal candidate for this role possesses excellent project management and organizational skills, and is willing to help out wherever needed.

This role offers an exciting opportunity to work closely with our Founder and CEO, a very dynamic visionary and expert in women's health, senior management and contribute to the smooth operation of our business. If you are a proactive individual with a passion for providing high-level administrative support and a keen interest in women's health, we encourage you to apply for this exciting opportunity as a Personal Assistant.

KEY RESPONSIBILITIES:

Perform data entry tasks and maintain accurate records
Assist with clerical duties such as filing, scanning, and organizing documents
Assist with both business and personal tasks and some errands.
Coordinate and work very closely with the Executive Assistant (part-time), who manages the CEO's calendars, appointments, and travel arrangements
Listen and ask questions in order to understand the CEO's vision, goals and objectives in order to effectively anticipate deliverables and follow up with the CEO (and others) when necessary.
Proven ability to be a "quick-start" who quickly turns tasks around and takes action; knows how to be persistent and resourceful to solve problems, remove roadblocks and get things done especially while under pressure!
Provide support in event planning and coordination
Offer executive administrative support as needed
Utilize Google Suite and shared drive for all document filing ensuring the proper folders are used for work.
Familiarity with DocuSign and Pandadocs for document management
Deliver exceptional service to internal and external stakeholders
Gatekeeper of the CEO’s time including manage phones and directing calls appropriately
Handle correspondence and communicate effectively on behalf of Dr. Anna and team
Communicate with executive team as needed
Other tasks and responsibilities as needed

REQUIREMENTS:

Ability to maintain confidentiality and exercise discretion at all times is critical!
Proven experience as a Personal Assistant with a genuine passion for supporting others.
Exhibits strong professionalism - demonstrated poise, tact, and diplomacy when dealing with the CEO, other leaders and members of the team
Proficiency in Microsoft Office Suite and Google Suite, Asana, Slack including Google slides and Google docs, sheets
Strong organizational skills with the ability to prioritize tasks effectively
Strong time-management skills with proven ability to juggle multiple project deadlines
Excellent communication (verbal, written) and interpersonal abilities
Flexibility to travel 25% of the time
Schedule hours and location will vary based on Dr. Anna’s schedule
Strong interpersonal skills
Tech-savvy
Active listening and good communication skills
Proactive approach to problem-solving (foresee the need before you are asked)
License/Certifications Required:
Driver's License with clean driving record (Required)
Certified Notary Public (Required)

Embodies our Values with a commitment to measuring all activities against these Values.

Kindness
Integrity
Service
Safety
Excellence
Results

Dr. Anna Cabeca, The Girlfriend Doctor

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Personal Assistant to Chief Executive Officer