About Us:

Fix This Build That is a dynamic media company creating high-quality woodworking and DIY content across all social media platforms, with a strong emphasis on YouTube. We inspire and educate our audience of over 4M followers, helping them build something awesome while delivering the best possible content.

Executive Assistant / Project Manager Job Description

Are you a strategic thinker with a passion for driving projects forward and keeping everything running smoothly? Do you excel at high-level coordination and enjoy taking ownership of critical initiatives? If so, read on!

We’re seeking an Executive Assistant / Project Manager to join our team at Fix This Build That. In this key role, you’ll directly support the CEO and play a crucial part in managing our operations. You’ll be involved in driving new product introductions, coordinating communication with suppliers and vendors, and supporting successful product launches. You’ll also handle executive-level administrative tasks, while keeping the team organized and aligned.

You’d make a great fit for this role if...

You're good at:

Managing complex projects and keeping all moving parts in sync
Driving conversations forward with suppliers and vendors to meet deadlines
Organizing tasks efficiently while maintaining high-level focus
Learning and implementing new tools and systems quickly
Adapting seamlessly in a fast-paced, evolving environment

Extra awesome if:

You have experience managing product launches or similar high-impact projects
You can anticipate needs and proactively solve problems before they arise
You have excellent communication skills and can lead vendor negotiations
You’re detail-oriented but keep the bigger picture in mind

Key Responsibilities:

Executive Support: Manage the CEO’s calendar, prioritize meetings, and handle key communications.
Project Management: Lead the coordination of new product introductions by driving communication with suppliers and vendors, tracking milestones, and ensuring on-time delivery.
Operational Coordination: Oversee high-level administrative tasks, including managing internal communications and ensuring smooth project flow.
Content and Brand Initiatives: Support content creation processes, collaborate on branding strategies, and contribute to outreach efforts.
Vendor Relations: Lead discussions with external partners and vendors, negotiate terms, and maintain productive relationships.

What You’ll Need:

4 year degree or relevant experience
Proven experience as an executive assistant, project manager, or in a similar high-level role
Strong project management skills with a track record of successful product launches or similar initiatives
High proficiency in Google Workspace, Microsoft Office Suite, and project management tools (Asana, Slack, etc.)
Exceptional organizational skills and the ability to manage competing priorities
Excellent verbal and written communication skills

Why Join Us?

Working at Fix This Build That offers you a chance to accelerate your career and be part of a team that’s passionate about what they do. We offer:

Opportunities to lead impactful projects and make a tangible difference
A mission to educate, inspire and entertain our audience to build with their hands
A collaborative environment where your ideas and contributions are valued

Ready to Take On the Challenge?

Don’t wait! Apply today and make sure to include a cover letter with a link to a 3-minute or less video answering the following questions:

Why do you want to work at Fix This Build That?
What unique skills or experiences make you a great fit for this role?
Where do you want to be in life in 5 years?

Fix This Build That

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Executive Assistant / Project Manager