Job description

We are looking for an experienced and qualified C-suite Executive Assistant to join our

Crew. This is a project-based, fully remote position. Hours are based on need with an

opportunity to grow into regular part-time or full-time roles as opportunities arise. Our

Crew members support Executives across a variety of industries with varying needs. We

foster a collaborative and supportive working environment while Crew members provide

direct support to our clients. We are looking for a candidate who is the right mutual fit

for longevity.

The ideal candidate:

● Has a high degree of professionalism and integrity.

● Is interested in joining a team where they can onboard slowly and grow over

time.

Is highly organized and comfortable proactively taking ownership, scheduling meetings,

managing projects, and responding to emails on the client's behalf.

● Is focused on customer service/satisfaction/hospitality. Has the ability to see the

big picture, provide strategic recommendations, and then implement them.

● This role requires tech-savvy and the ability to learn and get up to speed on any

new system swiftly.

● The ability to be responsive during business hours is absolutely necessary.

Responsibilities may include:

● Aid executive in preparing for meetings

● Responding to emails and document requests on behalf of executives

● Comfortable and self-assured communicating with high-level executives in

Fortune companies and representing the client with the utmost professionalism

in communication, and the ability to communicate articulately and effectively

● Make travel arrangements

● Oversee planning and coordinating workshops and events

● Help troubleshoot and support CRMs and other systems

● Answer emails and phone calls from clients, and return client calls

● Manage calendar and appointments

● Communicate clearly and effectively with the team

● Manage projects as they arise

● Create and document processes and SOPs

● Organize and maintain files

● Provide strategic support and recommendations

Qualifications & Requirements

● C-Suite or equivalent experience (7 years minimum)

● Bachelor's degree or equivalent experience

● Proficient in Microsoft Office and Google Suite

● Experience working with a CRM and Zoom

● Availability for 5 hours a week during business hours (and has the desire and

availability to gradually grow and increase hours)

● Experience in managing multiple priorities, administrative coordination, and high-level

communications, and logistics

● Well-organized, detail-oriented, ability to multi-task with great follow-up skills

● Strong written and verbal communication skills

● High standards of discretion, professionalism, integrity, and diplomacy

● A proactive self-starter

● Independent problem-solver

● Understands the time sensitivity that often comes with the role

● Triage and execute tasks promptly

● A positive attitude – you enjoy what you do, and you are proud to support the

client and their brand!

● Competency with a variety of software applications

● Ability to thrive and go above and beyond with complete autonomy

● Take a “manage up” approach to quarterback everything for the client and their

business, taking the initiative to ensure your executive is well-informed and has

what he needs before all meetings, calls, appointments, workshops, retreats, etc.

● Comfortable with, and set up for, working entirely remotely - ideally, remote

support experience necessary

● Detail-oriented with data input/management

● Ability to connect with people, and develop and maintain professional

relationships

Compensation & Benefits

● $27-$30 per hour (to start)

● 401k

● Work from home office stipend after 1st year

Handled. By Hayden & Co.

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