Job description
We are looking for an experienced and qualified C-suite Executive Assistant to join our
Crew. This is a project-based, fully remote position. Hours are based on need with an
opportunity to grow into regular part-time or full-time roles as opportunities arise. Our
Crew members support Executives across a variety of industries with varying needs. We
foster a collaborative and supportive working environment while Crew members provide
direct support to our clients. We are looking for a candidate who is the right mutual fit
for longevity.
The ideal candidate:
● Has a high degree of professionalism and integrity.
● Is interested in joining a team where they can onboard slowly and grow over
time.
Is highly organized and comfortable proactively taking ownership, scheduling meetings,
managing projects, and responding to emails on the client's behalf.
● Is focused on customer service/satisfaction/hospitality. Has the ability to see the
big picture, provide strategic recommendations, and then implement them.
● This role requires tech-savvy and the ability to learn and get up to speed on any
new system swiftly.
● The ability to be responsive during business hours is absolutely necessary.
Responsibilities may include:
● Aid executive in preparing for meetings
● Responding to emails and document requests on behalf of executives
● Comfortable and self-assured communicating with high-level executives in
Fortune companies and representing the client with the utmost professionalism
in communication, and the ability to communicate articulately and effectively
● Make travel arrangements
● Oversee planning and coordinating workshops and events
● Help troubleshoot and support CRMs and other systems
● Answer emails and phone calls from clients, and return client calls
● Manage calendar and appointments
● Communicate clearly and effectively with the team
● Manage projects as they arise
● Create and document processes and SOPs
● Organize and maintain files
● Provide strategic support and recommendations
Qualifications & Requirements
● C-Suite or equivalent experience (7 years minimum)
● Bachelor's degree or equivalent experience
● Proficient in Microsoft Office and Google Suite
● Experience working with a CRM and Zoom
● Availability for 5 hours a week during business hours (and has the desire and
availability to gradually grow and increase hours)
● Experience in managing multiple priorities, administrative coordination, and high-level
communications, and logistics
● Well-organized, detail-oriented, ability to multi-task with great follow-up skills
● Strong written and verbal communication skills
● High standards of discretion, professionalism, integrity, and diplomacy
● A proactive self-starter
● Independent problem-solver
● Understands the time sensitivity that often comes with the role
● Triage and execute tasks promptly
● A positive attitude – you enjoy what you do, and you are proud to support the
client and their brand!
● Competency with a variety of software applications
● Ability to thrive and go above and beyond with complete autonomy
● Take a “manage up” approach to quarterback everything for the client and their
business, taking the initiative to ensure your executive is well-informed and has
what he needs before all meetings, calls, appointments, workshops, retreats, etc.
● Comfortable with, and set up for, working entirely remotely - ideally, remote
support experience necessary
● Detail-oriented with data input/management
● Ability to connect with people, and develop and maintain professional
relationships
Compensation & Benefits
● $27-$30 per hour (to start)
● 401k
● Work from home office stipend after 1st year