Holistic Grants’ Executive Assistant

Hours of Work: 15-20 hours per month

Compensation: $25 per hour

Location: Virtual, Proximity to Minneapolis, MN preferred for team-building opportunities, Flexible Hours

Overview of the Position

Holistic Grants is looking for a detailed-oriented, technology savvy individual who can provide administrative and project management support to our CEO, Christine Schwitzer, and a team of contract writers.

This is a part-time, contract position that is perfect for someone looking for a less stressful work experience and the opportunity to contribute to a vibrant, grounded, and fun team of women working to shift resources into the hands of BIPOC communities.

We welcome you to apply if you have superior organizational skills and love designing and maintaining systems. A basic understanding of nonprofit fundraising is helpful, but not required.

What We Do

Holistic Grants is a small business providing comprehensive grant services to social justice nonprofits. We specialize in expert grant strategy that aligns organizations’ needs to revenue generating opportunities. We support clients across every stage of grant writing and development – from prospect research, funder cultivation, drafting and submitting grants, and award management.

Holistic Grants is guided by our values to provide individualized, holistic, integrated services led with expertise. We strive to bring ease and joy to those we work with, while prioritizing work life balance.

We Want To Meet You Because You:

Are a lover of the calendar whose natural state is to be organized
Are intrigued about continual improvement of systems and work processes
Have an interest in being an active contributor to a fun, dynamic and understanding work culture that values work/life harmony, boundaries, and self-care
Possess great communication skills that help facilitate respect, ease, and flow with your leader and the extended team
Are trustworthy and can be counted on to safeguard confidentiality
Learn quickly and are resourceful
Anticipate the needs of a leader and are fulfilled by supporting others
Enjoy the freedom to choose your working hours according to what suits you best, as long as project requirements are fulfilled

The Role:

Manage the CEO’s calendar to maximize her efficiency
Complete various administrative duties for client work, including:
Tracking and managing workflow using ClickUp, Holistic Grants’ customized project management software
Creating grant application templates
Organizing and maintaining client files in Google Docs
Complete various administrative duties for internal workflow, including:
Responding to general inquiries
Provide assistance in the creation of communications to various recipients (clients, team members, community at large)
Posting electronic content on social media and website

Tools You Will Use

*Helpful to be familiar with these, but willing to develop ideal candidate in specialized systems

Google Suite (especially Google Calendar and Google Drive), Zoom, Microsoft Suite, project management systems (like ClickUp, Asana)

Required Qualifications

Demonstrated experience in an administrative or project management role
Experience managing someone’s calendar
Strong communication and interpersonal skills to engage with clients and team members effectively.
Ability to work remotely, manage time efficiently, and contribute collaboratively to the team

How To Apply

Submit a letter of interest and resume to jobs@holisticgrants.com with the subject line: Calendars Are Fun. Please include in your letter of interest an answer to the following question: “if you were gifted $100,000 to give back to your community, how would you use it?”.

Holistic Grants

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