Overview:

Client is a premier real estate investment firm specializing in transforming income-producing shopping malls. With a proven record of revitalizing underperforming properties, we stand as leaders in the commercial real estate sector.

We are seeking a dynamic and experienced Office Manager to join the team. This position requires a professional who is adept at managing the administrative functions of a busy real estate office while also providing basic IT support. The ideal candidate will be highly organized, tech-savvy, and capable of ensuring smooth daily operations in both administrative and technical capacities.

This is What Success Looks Like:

Success in this role means creating a seamless, efficient, and productive office environment that supports the overall goals of of the client. The Office Manager will be a key contributor to our team by ensuring that administrative tasks are handled efficiently, office operations run smoothly, and IT issues are resolved promptly. A successful Office Manager will:

Key Responsibilities:

- Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements.

- Ensure all administrative processes are optimized and running efficiently.

- Maintain high levels of organization within the office.

- Provide timely and effective IT support to prevent and resolve technical issues.

- Foster a positive and productive work environment.

- Ensure data security and privacy measures are strictly followed.

- Build strong relationships with clients, vendors, and stakeholders.

- Oversee daily office operations to ensure efficiency and productivity.

- Manage administrative staff, including scheduling, task delegation, and performance evaluation.

- Coordinate office logistics, including supplies management, office maintenance, and necessary vendor relationships.

- Assist in the preparation of real estate documents, contracts, and reports.

- Organize and maintain physical and digital filing systems.

- Handle communication with clients, vendors, and stakeholders.

- Provide basic technical support to office staff, troubleshooting common hardware and software issues.

- Responsible for managing/maintaining software license, and act as liaison to our third party IT provider.

Qualifications:

- Bachelor's degree in Business Administration or related field.

- Minimum of 3 years of experience in office management, preferably in the real estate industry, but not required

- Basic IT support experience or knowledge.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal skills.

- Proficiency in standard office software (e.g., Microsoft Office Suite).

- Ability to handle confidential information with discretion.

- Problem-solving skills and a proactive attitude.

Impact Bridge Consulting

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Office Manager