Company Description

New Beginnings Engineering is a full-service Architectural and Structural Engineering firm with over 25 years of experience, specializing in residential and commercial spaces. The firm primarily serves Southern California, including Los Angeles, San Bernardino, San Diego, and Orange County, with projects also extending to Nevada, Utah, Arizona, and Colorado. The CEO and owner brings a wealth of experience in residential engineering and large infrastructure projects, including highway and bridge systems.

Role Description

This is a full-time hybrid role as an Executive Assistant Office Manager at New Beginnings Engineering Inc. in Irvine, CA, with flexibility for some remote work. The role involves managing daily office operations, providing administrative support to the executive team, delivering exceptional customer service, overseeing office administration tasks, and facilitating communication within the organization. Customer service includes setting up appointments for executive team, obtaining information from clients for team. Both calling and emailing customers is part of the job requirement.

Qualifications

Communication skills, including written and verbal communication abilities
Ability to note take for Exec Team while they are on calls
Experience in providing administrative assistance and office management support
Strong customer service orientation and skills
Proficiency in office administration tasks and organization
Ability to adapt and be flexible in a hybrid work environment
Knowledge of Customer Relationship Management (CRM) software is a plus (Monday.Com, BuilderTrend)
Proficient to Expert Knowledge of Software: Bluebeam, Excel, Word, Outlook, Gmail, AI Software

Experience

Experience in the engineering or construction industry is beneficial
Minimum 10 years experience in the tasks within the Qualifications section of this posting
Willing to be in office 3 to 4 days a week in our Irvine, CA location (Irvine Spectrum Area)

New Beginnings Engineering Inc.

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Executive Assistant Office Manager