SALARY: Starting at $55,620 (Commensurate with experience).

SUMMARY: This position is responsible for coordinating responses to public records requests and subpoenas duces tecum in accordance with all applicable Florida laws, rules, regulations, and agency policies.

DUTIES AND RESPONSIBILITIES: The essential duties of the Coordinator, Public Records may include, but are not limited to the following:

Perform intake procedures for public records requests and subpoenas duces tecum received by the agency
Acknowledge, monitor, and coordinate responses to public records requests and subpoenas duces tecum
Manage deadlines related to public records requests and subpoenas duces tecum.
Collaborate with agency personnel to research and identify records responsive to public records requests and subpoenas duces tecum
Identify confidential, privileged, and/or exempt information on agency records
Provide estimates of costs for fulfilling public records requests
Communicate with requesting parties regarding the status of public records requests and subpoenas duces tecum
Identify and recommend system improvements and enhancements to the Chief Deputy Appraiser & General Counsel
Effectively manage rapidly changing priorities and deadlines
Review documents for accuracy, completeness, and compliance
Communicate professionally and interact effectively with agency personnel, government entities, and the public
Communicate consistently and perform all work efficiently and effectively both in the office and in a remote environment.
Meet all attendance and punctuality requirements by reporting for work consistently and on time in accordance with agency policy.
Perform other duties as assigned. Duties, responsibilities, and activities may change at any time, with or without notice.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

SKILLS AND QUALIFICATIONS:

Years of experience: Must have one (1) year of experience in a position responsible for public records management in the State of Florida.
Education: A Bachelor’s degree from an accredited college or university is required.
Substitution: Each year of required education may be substituted by two (2) years of work experience.
Computer skills required: Database Software (Access), Internet Software, Spreadsheet Software (Excel), Contract Management Systems, Human Resource Systems, Project Management Software, Word Processing Software (Word), Electronic Mail Software (Outlook), and presentation software (PowerPoint).
Must be proficient in Adobe Acrobat. Ability to create and edit PDF documents, prepare fillable forms, and share and review forms.
Additional Skills required: Ability to rapidly acquire and retain knowledge of administrative and procedural regulations; proven attention to detail, reliability and outstanding organizational skills; and, ability to prioritize multiple projects under minimal supervision.
Language Skills: Bilingual in English and Spanish is preferred but not required.

Orange County Property Appraiser, Florida

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Coordinator, Public Records