SALARY: Starting at $55,620 (Commensurate with experience).
SUMMARY: This position is responsible for coordinating responses to public records requests and subpoenas duces tecum in accordance with all applicable Florida laws, rules, regulations, and agency policies.
DUTIES AND RESPONSIBILITIES: The essential duties of the Coordinator, Public Records may include, but are not limited to the following:
- Perform intake procedures for public records requests and subpoenas duces tecum received by the agency
- Acknowledge, monitor, and coordinate responses to public records requests and subpoenas duces tecum
- Manage deadlines related to public records requests and subpoenas duces tecum.
- Collaborate with agency personnel to research and identify records responsive to public records requests and subpoenas duces tecum
- Identify confidential, privileged, and/or exempt information on agency records
- Provide estimates of costs for fulfilling public records requests
- Communicate with requesting parties regarding the status of public records requests and subpoenas duces tecum
- Identify and recommend system improvements and enhancements to the Chief Deputy Appraiser & General Counsel
- Effectively manage rapidly changing priorities and deadlines
- Review documents for accuracy, completeness, and compliance
- Communicate professionally and interact effectively with agency personnel, government entities, and the public
- Communicate consistently and perform all work efficiently and effectively both in the office and in a remote environment.
- Meet all attendance and punctuality requirements by reporting for work consistently and on time in accordance with agency policy.
- Perform other duties as assigned. Duties, responsibilities, and activities may change at any time, with or without notice.
SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
SKILLS AND QUALIFICATIONS:
- Years of experience: Must have one (1) year of experience in a position responsible for public records management in the State of Florida.
- Education: A Bachelor’s degree from an accredited college or university is required.
- Substitution: Each year of required education may be substituted by two (2) years of work experience.
- Computer skills required: Database Software (Access), Internet Software, Spreadsheet Software (Excel), Contract Management Systems, Human Resource Systems, Project Management Software, Word Processing Software (Word), Electronic Mail Software (Outlook), and presentation software (PowerPoint).
- Must be proficient in Adobe Acrobat. Ability to create and edit PDF documents, prepare fillable forms, and share and review forms.
- Additional Skills required: Ability to rapidly acquire and retain knowledge of administrative and procedural regulations; proven attention to detail, reliability and outstanding organizational skills; and, ability to prioritize multiple projects under minimal supervision.
- Language Skills: Bilingual in English and Spanish is preferred but not required.