Job Title: Executive Administrative Assistant

Department: Corporate Relations

Location: 701 Brazos Street, Suite 1540, Austin, TX

Reports to: CEO

Job Summary:

The Administrative Assistant will provide essential support to both the executive team and the broader office. This role requires a dynamic individual who is organized, detail-oriented, and capable of multitasking in a fast-paced environment. The Administrative Assistant will manage daily operations, coordinate schedules, and assist with administrative tasks that ensure smooth business operations.

Key Responsibilities:

Executive Support:
- Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements
- Prepare reports, presentations, and correspondence for executive team members
- Serve as a liaison between executives and internal/external stakeholders
- Handle confidential information with discretion
Office Administration:
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Assist in the preparation and organization of meetings, including setting up conference rooms, preparing materials, and taking minutes
- Monitor office supplies and place orders as needed
- Oversee incoming and outgoing mail, including courier services
General Administrative Duties:
- Support various departments as needed with administrative tasks, including data entry, filing, and document management
- Assist in onboarding new employees by preparing workstations and ensuring necessary supplies are available
- Handle general inquiries via phone, email, or in person, and direct them to the appropriate team members
- Maintain a clean and organized office environment, including managing equipment and coordinating maintenance when needed

Qualifications:

Education: Associate’s or Bachelor’s degree in Business Administration or related field preferred
Experience: Minimum of 2-4 years of experience in an administrative role, preferably supporting executives and office operations
Skills:
- Strong organizational and time management skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- High level of professionalism and attention to detail

Personal Attributes:

Adaptability: Ability to handle unexpected challenges and shifts in priorities with a positive attitude
Proactive: Anticipates needs and takes initiative to solve problems before they arise
Confidentiality: Maintains discretion with sensitive information

Work Environment:

This position operates in a professional office environment. It requires routine use of standard office equipment, such as computers, phones, photocopiers, and filing cabinets

Additional Information:

Salary Range: $33,200 - $76,900
Working Hours: 170 Hours/Month
Working Model: Hybrid ( 3 days In-person, 2 days Remote)
Benefits: %100 Employer paid Health Insurance for only employees

Sabanci Climate Ventures Overview

Sabanci Holding is one of the largest and most innovative companies in Turkiye, generating over $20 billion in revenue in 2023. Founded in 1925, Sabanci (www.sabanci.com/en/) operates in 14 countries across 5 continents specializing in financial services, energy (generation and distribution), material technologies, digital services, and mobility solutions. In 2022, Sabanci’s Energy Group expanded its renewable energy business to the United States through the creation of Sabanci Renewables and a venture capital fund, Sabanci Climate Ventures (SCV). SCV invests in leading climate-tech focused venture capital funds and early to commercial-stage innovative energy sector-focused startups in the United States and Europe. Our unique value-add is opening Turkish and European-focused commercial, partnership and revenue opportunities for our portfolio companies.

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