Tavistock Development is currently seeking a Business Development Specialist

Tavistock Development, named the 2023 NAIOP Developer of the Year, is a diversified real estate firm specializing in planning, design, finance, construction, and development.

Tavistock hires people who:

Act with integrity
Are proactive and value results
Are innovative
Uphold our reputation and brand
Play, as a team
Embrace a dynamic environment
Care for each other

If you identify with these characteristics, want to work with a growing company and are interested in a Business Development Specialist position, please apply today. We offer great benefits, competitive salaries, an inspiring work environment and the latest employment practices.

Job Title: Business Development Specialist

Immediate Supervisor: Vice President, Strategic Alliances

Secondary Supervisor: Chief Medical Officer

FLSA Status: Salaried Exempt

Essential Job Functions:

Manages calendars and schedules appointments
Organizes site visits which are typically high profile business development meetings by planning and coordinating the meeting locations, issuing information or invitations, coordinating participants and controlling event budget
Prepares agendas, notices, and minutes for meetings
Performs complex and confidential administrative functions including Excel spreadsheets, PowerPoint presentations, Salesforce, and project management.
Composes and prepares confidential correspondence, reports and other complex documents
Arranges travel plans and itineraries, compiles documents for travel-related meetings
Responds to emails and calls via a company provided device during business hours and outside of business hours when requested.
Create expense reports which may include reconciliation of credit card statements
Attends business meetings as needed.
Assists and manages special projects as assigned.
Performs other duties as assigned.
Speaker Coordination - Organizing & scheduling speaker calls & sessions, sending/communicating appropriate information to speakers on a timely basis
Speaker Tracking – Gather & organize in a shared file BIOS, headshots, titles, social handles, staff attending, security requirements, etc
Speaker Logistics – Gather & communicate to internal team members what is needed once they are on the ground)
Coordinate Speaker Readiness Materials/Blue Cards created for every session which are formatted, printed in collaboration with the Producer
Travel planning liaison with our Travel Agency for select speakers/guests
Manage Lists & specialty event invitations (Delegate/Guest List/Specialty Events, lunches, breakfasts)
Sponsorship, Invitation collection (initial & ongoing)
Sponsorship, hand-off to accounting for invoicing & collection process
Provide content for the event app, (utilizing the event app template)
Speaker details, sponsor details
Write event push notifications for the app – in collaboration with the Executive Director
Advisory Board Coordinator (Meeting, organization, logistics & Follow Up)
Team Meeting – Minutes, Action Items, circulated post meeting (internal accountability partner)
Impact Forum email inbox management before and during the event
Event onsite duties as assigned.
Attends marketing meetings and serves as a thought partner for community engagement strategies
Supports the creation of presentations and contributes to content development for a range of recruitment materials.
Facilities manager for the Wellness Home, ensuring that the premises are show ready. This work is coordinated with internal & external vendors.

Education, experience and skills required:

10 or more years of Project Management/Executive Administrative Assistant (or similar position) experience
Advanced proficiency in Excel, Word, PowerPoint and Outlook software
Project management skills
Ability to interface with all levels of leadership, employees and external customers/vendors.
Ability to share best practices regarding key functions of the job i.e. organizational tools, computer skills
Strong interpersonal and teamwork skills

Success Factors:

An internal thought partner and meaningful contributor to the department.
Professionalism, accountability, and self-motivation
Detail Oriented
Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines
Strong written and oral communication
Proven ability to be a self starter and work independently under pressure and with minimal supervision
Flexible and dependable
Excellent organizational skills

Essential physical requirements:

Must be physically able to do assigned work as outlined above. Must be physically able to sit and use the computer for hours at a time.
Must be able to lift up to 20 pounds.
Must be able to communicate in English effectively with other individuals.
Must be able to maintain good relations with employees, supervisors and the public.
Must be able to follow written and verbal instructions.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. This job description in no way states or implies that these are the only duties to be performed by this position. The employee will be required to follow any other instructions and to perform any other duty requested by the supervisor.

Tavistock Development Company

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Business Development Specialist