OPERATIONS COORDINATOR
About the camp:
The Milton Marks Family Camp (MMFC) is a non-profit project bringing respite, connection and a deeper sense of community to families where one parent has a malignant brain tumor. Although there are family camps for children with pediatric illnesses, we believe that ours is the first family camp in the U.S. to help families cope with parental illness. Begun in 2014, the camp welcomes approximately 15 families for one weekend annually, where they, assisted by some 50 staff members and volunteers, enjoy a program designed with particular attention to helping family members cope and deepen their connections to one another – as well as get a break from the demands of the illness and simply have fun together!
Our professional staff includes clinical child psychologists, cancer social workers, musicians, neuro-oncology nurses and physicians, a yoga instructor experienced in working with cancer patients, jin shin jyutsu practitioners, massage therapists, camp counselors, professional photographers, and more. Currently the families attending MMFC are recruited from among those connected to the neuro-oncology unit at University of California at San Francisco (UCSF).
Our 2024 camp will take place from September 12th-15th, 2024
NATURE OF THE POSITION
Working closely with the Camp Director, the Operations Coordinator is responsible for ensuring the smooth logistical, communications and administrative operations of the camp, from the planning and recruitment phase to the follow-up phase. The operations coordinator oversees the general operations of “the office” and ensures MMFC logistical, clerical, and accounting needs are met. Under the supervision of the Camp Director, the coordinator serves as the main point of contact for the camp staff, volunteers, families, vendors and fiscal sponsor. The operation coordinator is an essential part of the smooth year round operation of the MMFC.
Key duties and responsibilities include:
• creating and managing project timelines and workflow
• overseeing daily administrative operations of the MMFC year financial management
• communicating regularly with families and staff before and after camp
• coordinating communication with camp site and vendors
• communicating with our fiscal sponsor around billing, donations and expenses, keeping organized ledger of donations and expenses
• coordinating logistical needs and application/registration process for staff and families
• Prepares thank you correspondence for donors
• Foster good relationships with fiscal sponsor, vendors, staff, and families
• Monitor MMFC email and respond to queries and other incoming notifications on a regular basis.
• Evaluate current operations and suggest strategic plans for improvement as needed
Reports to: Program Director and Advisory Board
Salary: $35/hr.
Status: Part-time, year-round, with flexible hours in most months
Location: WFH/ Remote and On Site during camp
Year Round: 5-10 hours/week (generally closer to 10 hours/week)
Mid-months leading up to camp: 20-30 hours/week
Attendance at Camp (4 days in summer/ fall as scheduled)
QUALIFICATIONS
• Familiarity with event operations and production, preferably camp, conference or other multi-day events
• Ability to develop creative solutions to operational challenges
• Ability to adapt to changing priorities and respond to shifting needs
• Effective communication, interpersonal and organizational skills
• Ability to work independently as well as part of a team
• Detail-oriented with attention to accuracy
• Flexibility in scheduling and work hours
• Familiarity with and/or sensitivity to interacting with people dealing with emotional or physical challenges
Comfort with project management and financial reporting software tools
• Ability to lift 30lbs
• Fluency in Macintosh- and web-based applications including MS Office and Google Docs, Excel and/or Google Sheets and familiarity with QuickBooks preferred
• Valid driver’s license and clean driving record
• Flexible, creative, and adaptable while maintaining a positive attitude and sense of humor
TO APPLY
Please submit a resume/c.v. with cover letter to miltonmarksfamilycamp@gmail.com
