Administrative Associate 4
Duration: 5 months
Location: Stanford, Hybrid (M & T in office)
Schedule: Mon and Tuesday 9-6PM in the office, Wednesday – Friday 9-6 work from home
Top 3 Skills :
- Over six years of experience providing administrative support to faculty, including managing calendars, scheduling travel, and organizing complex conferences, seminars, and events.
- Experience with processing reimbursements – P- Card and managing associate purchases
- strong computer skills, including proficiency in Excel and Outlook.
Education & Experience:
- High school diploma and six years of administrative experience, or combination of education and relevant experience.
Summary :
- We need mostly support for our faculty, to manage his calendar and schedule his travel, there will also be some reimbursements and associate purchases.
- strong preference for someone who has previously worked/temped at Stanford and has experience with Stanford systems including Ofweb (for reimbursements, expense reports, Pcard reconciliation)
- Computer proficiency in Ecel Outlook
- Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Triage requests for faculty time.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.