Job Title: Administrative Associate
Duration: 5 months (Hybrid (M & T in office)
Position Overview:
We are seeking an Administrative Associate to support faculty with calendar management, travel scheduling, reimbursements, and financial transactions. Experience with Stanford-specific systems, such as Ofweb, is highly preferred. The ideal candidate will act proactively on behalf of faculty to prioritize tasks and resolve administrative challenges.
Key Responsibilities:
- Manage faculty calendars and coordinate travel.
- Submit and reconcile financial transactions, including reimbursements and Pcard expenses.
- Organize events such as conferences and seminars, handling logistics and budget.
- Draft documents, reports, and presentations for faculty.
- Assist with routine office maintenance and small projects.
Qualifications:
- Education: High school diploma and six years of relevant experience, or an equivalent combination.
- Experience: Prior experience at Stanford is preferred. Knowledge of Stanford systems (Ofweb, Oracle).
- Skills: Excellent organizational skills, multitasking, strong communication, and ability to handle confidential information