Title: Accounting Clerk
Location: San Francisco, CA
Role type: Hybrid
Salary Range: $62,000 - $70,000
THE ORGANIZATIO
NA well-established architecture firm focused on designing projects with intricate programming, challenging site conditions, tough approval processes, tight budgets, and ambitious aesthetic goals. We thrive on the complexity of these endeavors and have a collaborative team approach which enables us to navigate and resolve even the most intricate architectural challenges. We take pride in fostering strong relationships between architects, clients, consultants, and contractors, ensuring a cohesive outcome that meets the project's aesthetic, financial, and constructability requirements
.
THE POSITI
ONThe Accounting Clerk will support the accounting department. This includes, but is not limited to, routine clerical and data entry tasks such as processing accounts payable, billing, and receivables. This position has a requirement to be in the office twice a wee
k.
KEY RESPONSIBILIT
- IESSupervisory responsibilities: N
- oneConduct routine data entry management for accounting records including accounts payable, consultant AP, employee expense reports, and billi
- ng.Print checks, obtain signatures and mail checks for vendor AO and employee expense repor
- ts.Assist with vendor inquiries / reconciliatio
- ns.Set up payment methods and payment schedules for vendors: vendor payments, bank ACHs, credit card and vendor porta
- ls.Record client payments and scan check deposits to ba
- nk.Maintain back up of expens
- es.Vendor Information Management (W9) and Quality Contr
- ol.Setting up new vendo
- rs.Review and process billing statements, invoices, credit card statements and similar documents; alert supervisory staff of any discrepanci
- es.Timesheet maintenance: Send reminders, ensure billable time is correct, import file into Aje
- ra.Collect and distribute mail, deposit chec
- ks.Assist in Month End / Year End Close: General Ledger Reconciliation, including 109
- 9s.Work under the supervision of Upper Manageme
- nt.Perform other related duties and clerical tasks as needed and assign
ed.
REQUIRED SKILLS & ABILI
- TIESAbility to accurately and efficiently enter data into all required software and syst
- ems.Excellent time management and organizational skills are imperat
- ive.Effective and efficient written and verbal communication ski
- lls.Adaptable and flexi
- ble.Possess strong analytical and problem-solving ski
- lls.Strong attention to det
- ail.Self-motivated and comfortable working independen
- tly.Ability to work in a fast-paced, deadline-oriented environm
- ent.Ability to create and follow clear proces
- ses.Comfortable with taking direction yet able to take the initiative as nee
- ded.Able to reliably set priorities, manage multiple tasks, and handle pressure / tight deadli
- nes.Proficient in Deltek / Ajera, Microsoft Office Suite and related softw
are.
EDUCATION & EXPER
- IENCESuccessful candidate must have a high school diploma as well as a minimum of 3 years’ professional accounting experi
- ence.Bookkeeping and/or accounting experience requ
- ired.Previous experience in an accounting role at an Architecture and/or Engineering firm is a
plus.