NoTraffic is currently seeking a highly organized and detail-oriented Office
Manager. In this role, you will provide essential administrative and
organizational support, ensuring the smooth running of daily operations. You
will play a crucial role in managing calendars, coordinating appointments, and
assisting with various office tasks to optimize productivity and efficiency.
Your day to day will include:
- Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and ensuring a clean and organized work environment. Meeting Coordination: Coordinate and organize meetings and interviews, including preparing agendas, booking venues, arranging equipment etc.
- Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and written correspondence.
- Assist with company’s shipping
- Be the focal point for employees operation issues such as travel, equipment, special needs
- In charge of US employees welfare, presents for holidays, office events etc.
- Event Coordination: Assist in organizing and coordinating events, conferences,
- and social gatherings. Manage logistics, invite guests, and arrange catering.
- Promoting employee welfare and creating a supportive work environment.
- Act as a point of contact and maintain effective relationships with employees,
- partners, colleagues, and other stakeholders.
You would be a good fit if you have:
- At least 1 year experience in a similar role.
- Problem solver
- Excellent Communication Skills to effectively interact with executives, colleagues, clients, and stakeholders.
- Organizational Skills: Strong organizational and time management skills to handle multiple tasks, prioritize effectively, and meet deadlines.
- Attention to Detail: Meticulous attention to detail to ensure accuracy in managing documents, scheduling, and handling confidential information.
- Technology Skills: Proficiency in using office software such as word processing, spreadsheet, and presentation tools. Familiarity with online collaboration tools is beneficial.
- Discretion and Confidentiality: Ability to maintain strict confidentiality and
- handle sensitive information with utmost discretion.
- Adaptability and Flexibility: Ability to adapt to changing priorities, handle unexpected situations, and work well under pressure.
- Professionalism: Demonstrate professionalism, a strong work ethic, and a positive attitude when representing the executives and the organization.
- Problem-solving Abilities: Strong problem-solving skills to identify and resolve issues independently or with minimal guidance.
