https://kkcsinc.com/
Program Management | Construction Management
Kal Krishnan Consulting Services, Inc. (KKCS), a California Corporation, is a full-service construction management and program management organization. The firm has grown steadily in size and capability since its founding in 1987, and today employs more than 95 professionals in our regional offices. KKCS has attracted a full complement of highly experienced, talented, and dedicated professionals to its staff who bring a collaborative, integrated team approach to our clients’ projects.
KKCS experience includes work on rail, airports, ports, freeways, schools, universities, facilities, water, wastewater, bridges, and roadways. Our client list includes federal agencies, state agencies, regional agencies, and private clients. KKCS has broad experience and expertise in engineering design, project management, and project controls services.
The KKCS culture is rooted in the ideals of integrity, safety, diversity, and ethical business practices, which is a commitment shared by all KKCS employees throughout our offices and project sites around the country. We have a positive impact on the communities we serve by not only improving infrastructure, but also providing service at a relatively low cost to the taxpayer. This allows more money to be available to the agencies we serve, which will inevitably be reinvested in the community. At KKCS, we value the individual employee and the importance of their contributions toward quality improvement.
Administrative Assistant II (LAWA)
Compensation & Benefits
- Salary Range: $52,200-$57,200 annually
- Company-paid medical, dental, and vision insurance for employees
- 401k retirement plan with company matching contribution
- Paid holidays
- Paid time off
- Company-paid life and accidental death & dismemberment (AD&D) benefits
- Company-paid long-term (LTD) insurance
- Annual tuition assistance allowance for employees
- Employee Assistance Program (EAP)
Position Description Summary
KKCS is seeking an experienced
Administrative Assistant II to support LAWA projects by performing a variety of routine and non-routine administrative tasks. The ideal candidate will maintain executive schedules, plan meetings, manage correspondence, prepare reports, and handle data entry. The role requires proficiency in Microsoft Office Suite, strong organizational and communication skills, and the ability to multi-task in a dynamic environment. The ideal candidate will have a minimum of 5 years of relevant experience, be a self-starter, and demonstrate a proven track record in office administration while maintaining strict confidentiality and flexibility in handling changing conditions. The position is full-time, Monday through Friday, and 8:00 AM-5:00 PM. This position offers a hybrid/telework schedule. Telework is on Monday and Friday. Onsite work is on Tuesday, Wednesday, and Thursday.
Responsibilities
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for the supervisor
- Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Scan, fax and bind documents, reports, and proposals as required
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- Distribute reports as directed by the immediate supervisor
- Originate correspondence and reports not requiring the personal attention of an immediate supervisor
- Prepare general correspondence and maintain general files.
- Answer telephone, take and relay messages, screen callers, and direct calls accordingly
- Receive, sort, and distribute mail
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspects of office expansion/internal moves to ensure spacing for all staff.
- May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
- May represent immediate supervisor at project-related or other meetings as directed
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
- Perform other responsibilities associated with this position as may be appropriate
Required Education & Experience
- High school diploma (or equivalent)
- 5 years of relevant work experience, preferably 10 years of experience
- Proficiency in Microsoft Office Suite software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- Experience in creating PowerPoint presentations is required
- Good written and oral communication, organizational, and interpersonal skills are required
- Self-starter, multi-tasker
- Ability to work in a high-volume, dynamic team environment
- Proven record of accomplishments of office administration
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
- Handles all matters in strict confidentiality
- Special projects as needed
KKCS is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.