Description
We’re on the hunt for a dynamic Business Operations Coordinator who will be able to support our leadership team and coordinate recruitment efforts. The Business Operations Coordinator thrives in a fast-paced environment and excels at turning complexity into simplicity. If you’re passionate about optimizing workflows, mastering scheduling challenges, and driving efficiency through innovative solutions, we’d love to meet you!
In this dual-role position, you’ll support our leadership team while orchestrating our recruitment efforts with precision. Your tech-savvy nature and expertise in process development will be key in shaping our operations and enhancing our productivity. Join us in making a significant impact as we drive our mission forward!
Who are we?
SEI is a teams-based, non-profit organization dedicated to building leaders who accelerate climate solutions. Through our Education and Workforce programs, we partner with schools, communities, and businesses to develop inclusive and just sustainability leadership pathways from elementary school to early career. Join us!
The Impact You’ll Make
- Manage leadership team calendars, schedule meetings, and coordinate travel arrangements with precision.
- Prepare and organize meeting agendas, record meeting notes, follow up on action items, and track meeting outcomes.
- Handle correspondence, including drafting and proofreading emails, reports, meeting highlights, and other documents.
- Support the recruitment process, including posting job openings, screening resumes, reference collection/review, staff training, scheduling interviews, and managing candidate communications, from initial outreach to offer letters.
- Identify and implement process improvements to enhance efficiency and productivity across administrative and recruitment functions. Develop, document, and maintain standard operating procedures and workflows for administrative and recruitment tasks. Utilize and manage aspects of various software and tools to streamline administrative tasks and recruitment processes.
- Maintain and update databases, including candidate tracking systems and contact lists.
- Perform various office administration tasks such as data entry, maintaining office supplies, monitoring email, etc.
- Assist in the preparation of presentations, reports, and other materials as needed.
- Support special projects and initiatives as assigned by the leadership team, including organizing events or conducting research.
- Serve as a point of contact between teams and coordinate with departments to ensure the smooth execution of cross-functional projects using clear and effective communication.
- Handle sensitive and confidential information with discretion and maintain a high level of professionalism at all times.
- Effectively address and resolve administrative and recruitment-related issues. Adjust to changing priorities and deadlines while maintaining a high standard of work quality.
- Coordinate and complete timesheets and expense reports for the leadership team.
- Coordinate speaking engagements, conference attendance, and external meetings for the leadership team.
- Coordinate contract and official signatures for the leadership team.
- Organize and coordinate staff events, contribute creative ideas to staff engagement, and support overall staff well-being, including office parties and occasional thank-you gifts.
- New staff preparation, including office access, shipping equipment, etc.
- Purchase supplies, conferences, subscriptions, rentals, memberships, etc.
What We Provide
- To promote greater work-life balance and better personal well-being, work is conducted on a hybrid basis.
- Competitive wages start from $33.00/hour to $36.00/hour, based on experience.
- 403(b) Retirement Plan, with employer match after one year.
- Generous paid time off, including 2 weeks vacation, 14 paid holidays, and sick time.
- We fully cover the medical, dental, and vision healthcare insurance premiums for you and your dependents.
- The chance to excel in your strengths, working in areas where you're naturally talented and professionally trained.
- A fair and inclusive workplace dedicated to making real and meaningful changes.
Requirements
- Report to our Marin County, CA office on a hybrid basis.
- At least 4 years of experience in administrative support, human resources, recruitment, or managing complex logistics and scheduling.
- Some education or a degree in Business Administration, Human Resources, Nonprofit Management, or a related field is a plus.
- Tech-savvy with the ability to pick up quickly. Proficiency in a variety of software applications including Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello). Familiarity with recruitment and HR software (e.g., Applicant Tracking Systems) is a plus.
- Demonstrated ability to manage complex calendars, schedule meetings, and coordinate events efficiently and accurately.
- Proven experience in identifying inefficiencies, developing streamlined processes, and implementing solutions to enhance productivity.
- Superior organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain impeccable attention to detail.
- Excellent verbal and written communication skills with the ability to interact professionally with executives, candidates, and staff.
- Experience in recruiting or human resources, including support in the recruitment lifecycle.
- Strong analytical skills with the ability to troubleshoot issues and provide practical solutions.
- Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
- Ability to thrive in a fast-paced, ever-changing environment and adapt to shifting priorities and deadlines.
- Takes the initiative and completes work without undue supervision. Keeps track of responsibilities and meets deadlines and goals.
- Commitment to cultivating a diverse, equitable, and inclusive work environment.
- Personal qualities of integrity, credibility, and a commitment to SEI’s mission and values.
Diversity, Equity, & Inclusion
We seek candidates who share SEI’s commitment to equity and environmental justice, and who share a commitment to work and learn within an anti-oppression framework. Persons of color, persons with disabilities, and members of the LGBTQ+ community are strongly encouraged to apply. SEI is proud to be an equal-opportunity employer and is committed to promoting diversity, inclusion, and equity. We believe that a wide array of perspectives contributes to creative climate solutions where all communities thrive. We strive to reflect diverse communities, especially those most impacted by climate change and other kinds of environmental, social, and economic injustices.