Office Manager
London
Design Firm
£38,000 to £40,000
Office Manager for London DESIGN STUDIO. Overview: As the Office Manager for a creative design studio, you will be responsible for ensuring the smooth day-to-day operation of the office, creating a welcoming atmosphere for clients and visitors, and supporting the team with administrative and facility-related tasks. This role is central to maintaining an inspiring and efficient workspace, coordinating events, and managing resources in alignment with the studio’s creative values.
Responsibilities:
- Greet all clients and visitors, ensuring they have a positive and professional experience that reflects the studio’s creative culture.
- Maintain the office space, ensuring all areas are clean, organized, and visually appealing to align with the studio’s design aesthetic.
- Collaborate with the design team and marketing to plan and execute client events, product showcases, and other studio happenings.
- Coordinate with external vendors for office supplies, cleaning services, equipment maintenance, and any other necessary services.
- Support the design team by managing the office calendar, scheduling meetings, and ensuring smooth coordination of resources for presentations and events.
- Provide administrative support, including handling incoming and outgoing correspondence, managing shipments, and maintaining office supplies.
- Oversee and organise the studio space, including design materials, sample libraries, and presentation tools, ensuring everything is readily available and visually cohesive.
- Manage vendor relationships and facilitate cost-effective solutions for office needs and events.
- Assist with special projects, such as setting up spaces for client presentations, managing visual displays in the studio, or assisting with product launches.
- Prepare and maintain reports on office activities, budgets, and operational efficiencies.
- Handle facility-related invoices and track expenses, ensuring financial accuracy and cost savings where possible.
- Foster positive relationships with both internal teams and external service providers to ensure the studio functions seamlessly.
- Support studio meetings, workshops, and internal training sessions by managing logistics and setup.
Qualifications:
- Proven experience in office management, ideally within a creative or design-focused environment.
- Strong organisational skills with attention to detail, capable of managing a dynamic and visually-driven workspace.
- Excellent communication skills, with the ability to build strong relationships with clients, team members, and vendors.
Preferred Qualifications:
- Experience in a design studio or creative agency environment.
- Familiarity with design-related tools and resources, and the ability to manage creative project timelines.
- Previous experience supporting events, presentations, or creative client meetings is a plus.