Job Overview
We are seeking a meticulous and organized Administrative Assistant to enhance our team in Indianapolis. This position involves delivering vital administrative support across multiple divisions, ensuring that our operations run seamlessly and efficiently. If you are proactive, excel in interpersonal interactions, and possess exceptional multitasking skills, we invite you to consider this opportunity.
Key Responsibilities
- Deliver comprehensive administrative assistance to two divisions.
- Serve as a liaison among various departments, state agencies, and other stakeholders.
- Conduct research and prepare reports as required by supervisors.
- Manage communication responsibilities, including drafting correspondence and directing inquiries.
- Coordinate and expedite paperwork and documentation processes.
- Reserve meeting spaces and vehicles electronically.
- Organize travel arrangements for out-of-state assignments, including transportation and accommodation.
- Facilitate expense reporting and support the onboarding process for new employees.
- Review and distribute incoming and outgoing mail.
- Assist with special projects, such as the J1 Visa Waiver program.
- Ensure efficient processing of documents requiring approvals.
- Perform general clerical and administrative functions as necessary.
- Participate in minimal travel to service locations.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional attention to detail and proofreading capabilities.
- Ability to effectively prioritize tasks and manage multiple responsibilities.
- Robust organizational skills and the ability to foster productive relationships with colleagues and stakeholders.
- Capacity to analyze processes, recommend enhancements, and collaborate with team members.
Qualifications
- High School Diploma or equivalent.
- Minimum of 3 years of full-time experience in administrative support, office management, or a related domain.
- General understanding of office operations, research methodologies, and report generation.
Career Growth Opportunities
This position offers significant avenues for professional development within our supportive organization, allowing you to refine your skills while making impactful contributions.
Company Culture And Values
Join a collaborative team that values your input and encourages you to contribute to essential public health initiatives.
Why Join Us?
This hybrid role, requiring three days in our downtown Indianapolis office and two remote days after orientation, provides flexibility alongside responsibility. You will receive a laptop and reimbursement for job-related travel as needed. If you aspire to be part of a meaningful mission in public health and seek a role that balances flexibility with professional growth, we would love to hear from you.
Employment Type: Full-Time
