Job Title: Human Capital Assistant (Transactions Processing)
Period of Performance: 1 base year + 4 option years (start date – 15th November 2024)
Place of Performance: Government Publishing Office, 732 North Capitol St NW, Washington, DC 20401
This position is contingent upon contract award.
Provides support for the processing of personnel actions and records management. Works closely with the Talent Acquisitions team, the Transactions Specialists and Benefits Specialists to process and onboard new applicants.
Essential Duties And Responsibilities
- Provide administrative support for new employee orientation
- Provide administrative support for offboarding
- Processe personnel actions
- Support HC staff with administrative needs
- Inputs and verifies documents for employment in the USA Staffing database, required to onboard new hires
- Must stay apprised of human resource terminology, requirements, procedures required to process HR actions consistent with Office of Personnel Management (OPM) and 5 CFR rules and regulations governing recruitment, staffing and placement, pay and classification activities
- Ensure that the correct documentation is submitted with all personnel actions. Documents must be completed, routed, filed, and arranged in proper sequence. Discrepancies are identified and corrected within an established timeframe
- Process all documents associated with inputting SF-52s (Request for Personnel Actions) and SF-S0's (Notification of Personnel Action) such as in-processing selectees, promotions, awards, details, within grades, name changes, reassignments, summer appointments, student and special emphasis programs, term and temporary appointments, death benefits, Thrift Savings Plan options, and retirements, in the appropriate automated systems. Ensures documents comply with OPM guidelines and are correct
- Contact employees or supervisors to resolve questions before processing final actions; provides information on HR systems, processes, and procedures and/or provides brochures, applications, and other HR documents to employees. Performs final reviews on personnel documents to ensure data complies with appropriate Guide to Personnel Processing Actions (GPPA) guidance
- Provide support to Talent Acquisitions and Transactions Division Specialists, answers the phone, directs inquiries to the correct Specialist; and handles the customer-serves aspects of HR employment from the initial job offer to entry on duty (EOD). In addition, prepares offer letters, and creates and distributes employment-related correspondence, e.g., offer letters, and orientation materials. Researches and resolves a variety of human resource problems relating to pay, performance, incorrect data on the Notification of Personnel Action
- Coordinate EOD dates for new hires and follows-up with all candidates with offer letters. Obtains and coordinates release dates needed to complete Standard Form (SF-75) information from losing and gaining Federal Personnel agencies
- Fully participates in conducting new employee orientation. This includes presenting of information, completion of new hire paperwork, and follow up with one-on-one counseling with new hires
- Responsible for onboarding procedures and requirements, including the development of tentative offers, final offers, and letters, review all onboarding paperwork, one -on-one counseling session, security packages, medial packages, etc
- Update GPO’s SF52 Dashboard /Tracker with accurate and concise information. (After training)
- Codes actions for input into the National Finance Center's (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis
- Respond to customer inquiries on such matters as procedures for filing applications, status or recruitments, kinds of vacancies in the organization, etc
- Manage pre-employment process for new hires
- Compute service computation dates, variety of federal service credits
- Coordinate all pre-employment process requirements and conducts reference checks. Screens pre-employment forms for accuracy and completeness; and assists selectees in filling out forms when needed
- Establish, maintain, and close out recruitment files and other required records
- Respond to applicant questions concerning the application process, status of applications, etc., in an automated HR System (i.e., USA Staffing or similar)
- Advise management and applicants of requirements for basic onboarding activities, in- processing, and investigations
- Examine codes and processes official personnel actions for GPO personnel. This includes verifying previous service, including military service and computes service computation dates (SCDs). As well as researching a variety of regulatory guides to make definitive determinations on a wide range of technical issues, including creditable service for probationary periods, career tenure, and leave category determinations, etc
- Establish and maintains electronic Official Personnel Folders (eOPFs)
- Code actions for inputs into the National Finance Center's (NFC) automated payroll/personnel systems and reviews and follows-up on error listings and computer edits from data input to ensure personnel actions are submitted and input on a timely basis
- May work at the front desk in HCO or for the CHCO as needed. Greets customers, answers basic questions, answers, and routes calls
- Attend all staff meetings
- Attend business unit training sessions as necessary
Use of Information Technology Systems
Works with automated personnel computer systems and software to process personnel and benefits actions, compute retirement annuities, service computation dates and should have working knowledge of the following:
- National Finance Center (NFC) EmpowHR, EPIC, EPP, Mainframe System
- Government Retirement and Benefits Platform (GRB) and its components
- eOPF
- Microsoft Suite including Word, Excel, Power Point, SharePoint, Outlook, and MS Teams
- HC Dashboard (after training)
Job Specific Knowledge/Skills/Abilities
- Strong knowledge of coding and processing personnel actions this includes being able to correctly code Standard Form personnel actions with Nature of Action codes, tenure, probationary period, legal authority)
- The Contractor should be experienced with USA Staffing including Selection Manager and Onboarding modules
- Skill and working knowledge of NFC/EPIC web
- Skill and working knowledge of GRB
- Basic knowledge of the full range of recruitment, placement, position management, classification, compensation, performance management, and personnel support services
- Skilled and working knowledge of USA Staffing (onboarding components)
- Skill and working knowledge of National Finance Center’s EmpowHR system
- Skill and working knowledge of OPM’s eOPF system
- Skilled in using Windows Operating Systems
- Strong working knowledge of the Microsoft Suite including MS Outlook, MS Word, MS Excel, Power Point and MS Teams
- Strong working knowledge of Adobe Acrobat
Language Skills
- Ability to communicate effectively verbally and in writing
- Ability to write email correspondences or formal letters to various customer groups
Ability to work as a member of a team to collaborate and reach a common goal.
Talantage, LLC is committed to presenting candidates that contribute to an organizations culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.
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