We’re seeking an experienced Accounts Payable Coordinator to join our team! In this role, you’ll play a vital part in managing our Source to Pay (S2P) process, collaborating with cross-functional teams, and ensuring timely processing of invoices and payments. If you’re a highly organized professional with a background in Accounts Payable, Procurement, and experience using Coupa and Oracle, this is a fantastic opportunity to contribute to a dynamic and growing company.
Your Role and Responsibilities:
As an Accounts Payable Coordinator, your primary responsibility will be to ensure smooth operations in the Source to Pay (S2P) process. You'll act as a key liaison between departments such as Supply Chain, Accounting, and Field Operations, ensuring invoices, purchase orders, and vendor queries are resolved efficiently. Other key tasks will include:
- Managing Accounts Payable operations, including invoice processing, purchase order follow-up, and vendor issue resolution
- Acting as the main point of contact for queries related to Coupa and Oracle, supporting users with troubleshooting and training as needed
- Supporting procurement activities by driving utilization of corporate procurement agreements and assisting with vendor onboarding
- Monitoring open purchase orders and following up on aging items to ensure timely resolution
- Collaborating with vendors and internal teams to resolve payment issues and ensure accuracy in invoicing and payment processes
- Developing process documentation to streamline workflows and continuously improve the procurement and payables processes
- Conducting training sessions with team members to ensure compliance with S2P policies and procedures
Must-Have Skills and Experience:
To be successful in this role, you’ll need to bring a strong foundation in Accounts Payable, Accounting, and Procurement, as well as the ability to manage competing priorities and deadlines. Key qualifications include:
- Proven experience in Accounts Payable, Accounting, and Procurement processes
- Ability to communicate at a high level, both verbally and in writing, with internal teams and external vendors
- Proficiency with MS Office (Outlook, Excel, Word, etc.)
- Strong customer service and phone skills, with a professional and friendly demeanor
- Experience working as a self-starter, capable of working independently with minimal supervision
- Excellent attention to detail and strong analytical skills to identify and resolve discrepancies
- Ability to handle multiple tasks and manage conflicting priorities in a fast-paced environment
Nice-to-Have Skills:
In addition to the must-have skills, having the following will set you apart:
- Hands-on experience with Oracle and Coupa systems
- Background in Project Management and/or Training within areas of expertise
- Experience using service ticket software like ServiceNow
- Ability to create and deliver training materials through platforms like MS Teams and PowerPoint
- Strong problem-solving skills and the ability to continuously improve processes