Position: Administrative Specialist III

Location: West Hollywood, CA

Pay: $35.16/hour

Experience: 4 to 5 years of related administrative experience

Education:

High school diploma or GED
Associate’s degree in related field is preferred

Type: Full-time; Contract

Schedule: Monday - Thursday, 8 a.m. to 6 p.m.; every other Friday, 8 a.m. to 5 p.m.

HB Staffing is seeking an Administrative Specialist III to join a growing and dynamic team!

Job Description:

Provide administrative support for temporary assignments across various City departments under HR supervision
Perform a variety of clerical tasks including correspondence, report generation and information gathering for special projects
Assist with event and program coordination, including material organization, vendor agreements and distributing information
Manage constituent relations by screening visitors, answering inquiries and directing to appropriate departments
Prepare and process financial documents, permits, citations and other essential administrative paperwork
Maintain databases, logs and filing systems, ensuring accurate data entry and record-keeping
Coordinate and take minutes for meetings, including setting up audiovisual equipment and preparing agendas
Handle incoming and outgoing mail, including sorting, distributing and processing mass mailings
Generate purchase orders, manage vendor files and oversee office supplies and equipment maintenance
Maintain professional relationships with staff, vendors and external organizations to support assigned responsibilities

Position Requirements:

Must be self-motivated and a fast learner
Amazing customer service skills
Excellent multi-tasking and time management skills
Must be able to meet deadlines and prioritize workload
Able to communicate effectively
Cash handling experience preferred
Experience processing PO’s and invoices

HB Staffing does not just connect you with a job; we offer a Professional Mentoring & Education Program to help you be great at your job, love it, and grow.

HB Staffing is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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Administrative Specialist III