THE ROLE

Xerxes Global seeks an experienced, proactive Office Manager to ensure the smooth operation of our office on a prime location in Downtown Chicago.

The ideal candidate will have experience in handling a diverse range of responsibilities including administrative duties, IT coordination, and executive support. We are looking for a dedicated professional who can effectively manage the day-to-day operations of the office, anticipate needs, and contribute to a positive, efficient work environment for our team.

This role requires a skill set that includes a good comfort level with technology including computer skills with MS Office Suite and other PC applications and supporting the office with basic IT tasks. This person should have excellent verbal and written communication skills, a passion for customer service, and the ability to problem-solve and excel in a self-directed environment. This position is a key supporting role with a high-level of responsibility and impact to drive the success and growth of the company.

Responsibilities

Serve as the Point Person for office manager duties:

Maintain the office condition and arrange repairs, as necessary.
Welcome guests and provide support to visitors.
Purchase office supplies and manage inventory.
Purchase office snacks and beverages and manage inventory. Order meals and coordinate office events.
Responsible for any outgoing/ incoming packages and mail.
Operate and troubleshoot office machines, such as photocopiers, scanners, printers, and personal computers.
Manage shared scheduling for conference rooms.
Partner with HR and Management to organize office operations and procedures.
Manage contract and price negotiations with office vendors and service providers.
Assist in organizing company wide and office specific activities including technical and content support for quarterly town hall and leadership meetings.
Liaise with facility management.
Maintain calendars for any leadership that requests help.
Support Onboarding/ Offboarding of new employees.
Hardware Support
Coordinate inventory, repairs, and general troubleshooting. He'll probably ask you a lot of questions.
Coordinating the upcoming office move.
Responsible for coordinating with a moving company on scheduling, preparing inventory and overseeing the actual move.
Coordinate shuttle service between the office and Union Station.

ABOUT US

Xerxes Global Holdings is comprised of the following businesses:

Software delivers performance software solutions that drive growth for private equity funds, investment banks, and middle market to large corporations.
Ops specializes in strategic M&A advisory and business growth in private equity, investment banking, portfolio companies, etc.
Association of Retail and Consumer Professionals (ARC) is the parent organization of the Category Management Association (CMA), the Shopper Insights Management Association (SIMA), the Retail Dieticians Business Alliance (RDBA), and the Space Planning Association (SPA).
is our new data science and artificial intelligence business headquartered in Dublin, Ireland that focuses on developing and productizing advanced analytics for clients.
Xprovides a full range of video production to internal and external clients our of our film studio in Minneapolis.

Employees here are an elite group of bright, strategic thinkers. They are encouraged to take the ball and run with it, and there’s no question your impact can be felt. Our employees are highly valued on an individual level and are constantly pushed to grow and continuously move onward and upward in their careers. Here, you’ll work with top-level executives and thought leaders, making connections, and continually learning. We do everything possible to ensure you can grow and shine in your role.

Xerxes Global, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Xerxes Global jobs

Office Manager