Innovative Driven is currently seeking a full-time Office Coordinator to support a highly prestigious, international law firm client in San Francisco! This is a tremendous opportunity for a strong administrative professional!

Responsibilities include but are not limited to:

Assist Office Management and senior staff with all aspects of office administration and legal secretarial functions.
Communicate clearly and effectively with attorneys, clients and guests by phone, email and in-person.
Manage front desk reception, conference room scheduling and assist with preparation for meetings and events.
Maintain a fully-stocked office: assist in ordering office supplies, food & beverage, and keeping organized inventory of all supplies
Coordinate with other departments, including Practice Management & Marketing, Accounting, and Legal Support Services.
Manage calendars and arrange schedules
Assist with document production, photocopying and filing for the office.
Answer telephones and take accurate messages
Prepare time ticket entries and assist with client billing.
Assist with processing invoices, credit card reconciliation, facilities requests, building forms and vendor COI forms.
Perform other administrative duties as they arise.

Requirements:

Minimum 3 years experience in a law firm or corporate environment.
Excellent Microsoft Office skills.
Flexibility to work overtime.

Innovative Driven jobs

Office Coordinator