Miami-based executive looking for a personal, remote assistant. We’re looking for someone who is comfortable handling the day-to-day life of an executive. Tasks will range from coordinating with home contractors to helping prepare for high-profile meetings. Pay rate is between $25/hr and $45/hr, depending on location and level of experience. We would like to start at a part time rate - between 10 and 20 hours a week. If things go well, full-time would be a valid opportunity. It’s likely that the executive will pursue his own venture in the future, so growth opportunity is inevitable.

The ideal candidate will either be a driven, recent graduate who is interested in mentorship, a working professional who is interested in a part-time opportunity, or a seasoned executive assistant who currently manages other clients. We are open and willing to hear out anyone who is interested. This job mainly requires working one-on-one with the executive, so a personality alignment is key. Above all, we need someone who can proactively anticipate the client’s needs.

Key Responsibilities

Coordinate personal tasks such as: planning vacations, buying gifts for loved ones, coordinating business trips, arranging airport pickup/drop offs, and finding on site home services such as plumbers and maid services.
Organize curated dinners in different cities around the United States. This would mainly encompass contacting high-level contacts.
Plan and manage key meetings to help further the executive’s business interests. This includes the full cycle, everything from scheduling the meeting to preparing presentation materials.
Handle personal administrative coordination, including scheduling personal services and meetings with financial advisors, business partners, potential investors, etc.
Serve as the primary contact for any household coordination including deliveries, renovations, and appointments.
Spearhead initiatives and help lay the groundwork in administrative tasks related to future business ventures.
Full-scale calendar management - proactively scheduling and moving appointments around when necessary.
Email management and triage.

Key Qualifications

3 or more years of experience in an administrative role reporting directly to upper management.
Flexibility throughout the day to complete assigned tasks.
Excellent written and verbal communication skills.
An interest and drive to grow.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the executive.

Nice to Have

Previous experience working in the startup world.
An ability to price-shop and proactively compare vendors.
Based in Miami, Florida.
An interest in the fintech space.
An eye for graphic design (not necessary, but helpful when compiling presentations)

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