We are seeking a highly organized and dynamic individual to join our team as an Assistant to the CEO. This role involves providing comprehensive support to the CEO in managing both business-related tasks as well as some personal household tasks. The ideal candidate will possess exceptional coordination, adaptability, organizational, multi-tasking, and communication/writing skills, with a keen eye for detail. We’re looking for someone who is a driven, self-starter who prefers autonomy and has a can do, positive attitude. This person will be able to keep themselves accountable from a primarily remote work environment. The ideal candidate is precise, accurate, and discerning, and they love to act as a "second brain" to dynamic founders. Previous experience in personal or executive assistant roles is advantageous, as this position requires handling various responsibilities in a fast-paced environment. Experience in venture capital, finance, or legal environments is a plus. This is a hybrid position with some in-person responsibilities.

Location: Austin, TX (Required)

Responsibilities:

1. Business Coordination and Organization (60%):

Manage the CEO's business calendar, scheduling meetings, conference calls, travel arrangements, events, and appointments.
Organize and prepare materials for meetings, including agendas, background research, and reports.
Coordinate with team members to ensure projects and deadlines are on track.
Assist in tracking business expenses and organizing receipts.
Assist the CEO's team with ad hoc operational projects.
Handle administrative tasks, such as managing emails, drafting correspondence, and taking notes during meetings.
Coordinate and manage company events, including sending invites to attendees, coordinating logistics with event venues, partners, and sponsors, checking in attendees, and ensuring events run smoothly.
Manage CRM data entry

2. Personal Household Support (40%):

Manage the CEO’s personal calendar, appointments, and reminders.
Handle travel arrangements, including flights, accommodations, and itineraries.
Coordinate household activities, including maintenance, repairs, and other tasks as needed.
Assist with running family errands including pickups.
Maintain confidentiality and discretion in handling personal matters.
On occasion, drive CEO’s children to school or extra-curricular activities and babysit when a scheduling conflict arises.

Requirements:

1-2 years of proven experience as a Personal or Executive Assistant or in a similar role is preferred.
Experience working with an executive in venture capital, finance, law or a related field, is preferred.
Exceptional organizational and time-management skills.
Strong attention to detail and ability to multitask effectively.
Excellent written and verbal communication skills.
Proficient in using productivity tools such as Microsoft Office suite, Google Workspace, etc.
Experience with CRMs is a plus
Ability to maintain confidentiality and handle sensitive information with discretion.
Highly proactive and able to anticipate the needs of the CEO.
Flexibility to work outside regular office hours if needed.
Enthusiastic team player with a positive attitude and strong work ethic.
Caring and empathetic individual who loves to go the extra mile.
Valid driver's license and demonstrated driving experience, as the role involves running errands and handling various tasks that require local travel.

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Assistant to Chief Executive Officer