Company Description

Beacon Fire Protection is a full-service fire sprinkler company located in Austin, TX. We specialize in using sophisticated 3D modeling software and a team of technical experts to create a coordinated and seamless client experience. Our end-to-end client experience includes seamless communication, on-site organization, and high-quality handiwork every time.

Benefits

Beacon Fire Protection offer health insurance at no cost to employee and half cost to families. We offer free vision and dental for individuals and families, 401(k) matching, generous PTO plans, including Holiday Pay. We also pride ourselves in providing a safe workplace that promotes all types of health and wellness.

Role Description

This is a full-time on-site role for an Office Administrator at Beacon Fire Protection in Austin, TX. The Office Administrator will be responsible for providing administrative assistance, maintaining phone etiquette, facilitating communication, and offering executive administrative assistance. The role will also involve using clerical skills to support daily operations and ensure efficient workflow.

Essential Duties

Coordinate and implement general office services such as appointment-setting, records control, and other administrative activities.
Assist with special events planning.
Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Respond to customer and supplier inquiries about job status, changes, or cancellations.
Contact employees, clients, suppliers, inspectors, and others to schedule or expedite jobs, resolve material shortages, missed or late deliveries, and other problems.
Prepare, maintain, and review purchasing files, reports, and price lists.
Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
Maintain knowledge of all organizational and governmental rules affecting jobs and purchases and provide information about these rules to organization staff members and to vendors.
Exercise administrative judgment and assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.

Qualifications

Excellent phone etiquette and communication skills
Experience in executive administrative assistance
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite
Able to perform bookkeeping and account receivable collections
QuickBooks skills a plus.
Attention to detail and accuracy
Ability to maintain confidentiality and professionalism
High school diploma or GED (Two years college or equivalent work experience preferred)
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Three years of related experience or relevant coursework.
Ability to exchange non-routine information using tact and persuasion as appropriate.
Good oral and written communication skills.

EEO

Beacon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Beacon Fire Protection jobs

Office Administrator