**We have an immediate need for someone with who is computer savvy, has administrative experience, ability to touch-type, and looking for career growth**

About us

Black Box Safety, Inc. is a provider of supplies to government agencies. Based in El Cajon, we provide products that reduce risk and save lives. Our customers include the CA Department of Corrections, Highway Patrol, VA Healthcare, CSU and UC Universities and many more. It's our job to provide our customers with the products that they need to accomplish their mission and get home safely.

Description

As an Administrative Coordinator your job is to assist the sales team and the order processing department. This role requires someone that is computer savvy, highly organized, and able to calculate discounts and gross profit percentages using basic formulas. This job entails supplier research, quote preparation, and assistance with order processing. This hybrid role is a combination of responsibilities associated with inside sales, purchasing, and procurement.

Qualifications

Computer savvy and comfortable learning new software applications
Ability to touch-type without looking at the keyboard
Highly organized, keenly focused with high attention to details
Time management skills and a sense of urgency
Must be comfortable working in a fast-paced environment
Ability to multi-task ensuring that all due dates are met
Ability to work in a team and collaborate to resolve problems effectively
Ability to calculate figures and amounts such as discounts and percentages

Responsibilities

Gather new requests for quotes (RFQ’s) and enter into system
Acknowledge receipt of RFQ with customer
Communicate with the customer to obtain more information, answer questions related to status, provide feedback as needed
Research and identify prospective suppliers
Obtain quotes, price and availability from different suppliers
Negotiate price, quantity and delivery schedules with suppliers
Put all documentation together to create a “quote package” using Adobe PDF software
Email quote package to customer
Acknowledge receipt of customer purchase order and process accordingly

*This position requires close and continuous communication with our sales team. As a result, Black Box Safety currently does not offer remote or telework options.

Black Box Safety jobs

Administrative Coordinator