About Ohio Life Sciences:

OLS is Ohio's life science industry trade association, representing an industry with more than 4,200 establishments statewide. Ohio Life Sciences convenes and advocates on behalf of biotech, pharmaceutical, medical devices, labs, digital health, gene and cell therapy, agricultural biotechnology, and research and academic institutions throughout Ohio. OLS is the voice representing and advocating for the common interests of our life sciences community. Learn more at ohiolifesciences.org

About Your Role:

As the Administrative Coordinator you will play a vital role in supporting the organization's event coordination, administrative, and office operations. This multifaceted position facilitates event planning logistics, light invoicing and bookkeeping, managing office operations & supplies, member communications, scheduling, email inbox management, CRM management, and reporting.

Responsibilities:

Event Coordination:

Assist with executing local, statewide, and national events hosted by the OLS, ensuring each event aligns with the organization's mission and goals.
Oversee all aspects of event logistics, including venue management, sponsor coordination, catering, and other event-related arrangements.
Communicate with event attendees, including RSVP management, event reminders, and post-event follow-ups.
Collaborate with sponsors to support sponsorship recognition and partnerships for events.

Office Management:

Oversee day-to-day administrative operations, managing office supplies, and maintaining a well-organized work environment.
Manage incoming and outgoing communications, including emails, phone calls, and letters, ensuring prompt responses.
Field support coordination for field-based OLS personnel.

Administrative Support:

Assist with financial tasks such as processing invoices for memberships and sponsorships and budget tracking.
Calendar support for CEO.
Undertake any other duties as assigned by the organization, demonstrating adaptability and a willingness to contribute to various aspects of communications and event management in alignment with the organization's mission and goals.

Qualifications:

Bachelor’s degree or equivalent work experience in business, finance, management, or a related field.
Minimum of 3-4 years of experience in event planning, administrative support, or a similar role.
This position requires regular on-site presence in our Ohio State University area office.
Strong organizational and multitasking skills with the ability to manage multiple tasks and deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite. (Word, Excel, PowerPoint, Outlook)
Proficiency in CRM management
Detail-oriented and resourceful with problem-solving abilities.
Interest in technology and experience with data management tools.
Ability to work independently and collaboratively as part of a team.
Flexibility and adaptability to undertake additional duties as assigned.

Compensation:

Negotiable. Hourly rate: $17.50 - $22.50, based on experience and qualifications.
Up to 25 hours per week.

Ohio Life Sciences jobs

Administrative Coordinator