Job Title: Office Administrator

Location: Houston, Texas

Company: Alumanate

About Us:

Alumanate is a rapidly growing manufacturing company specializing in aluminum composite panels, serving distributors across the USA in the sign graphics, display, and industrial sectors. As we continue to expand, we're seeking a highly skilled and experienced Office Administrator to join our team.

Key Responsibilities:

Administrative Duties:
Manage daily office operations, including scheduling, correspondence, and supply management.
Coordinate meetings, appointments, and travel arrangements.
Maintain office records and handle document management.
Answer phones, greet visitors, and provide general administrative support to the team.

Accounts Payable/Receivable:
Process invoices, verify accuracy, and ensure timely payment of bills.
Manage AR, including preparing and sending out invoices, tracking payments, and following up on outstanding balances.

General Office Support:
Provide support for order confirmations, ETA updates, and customer communications as needed.
Assist in the onboarding of new employees and coordinate HR-related activities.
Perform other duties as assigned to support the overall operations of the company.

Qualifications:

High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field is preferred.
Proven experience in an administrative role with accounting responsibilities.
Proficiency in accounting software (e.g., QuickBooks, Zoho Books, SOS Inventory) and Microsoft Office Suite (Excel, Word, Outlook).
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent communication skills, both written and verbal.
Attention to detail and a high degree of accuracy in financial tasks.
Ability to work independently and as part of a team.

What We Offer:

Competitive pay and benefits package.
Opportunity to work in a growing, dynamic industry with a forward-thinking company.
Collaborative and supportive work environment.
Professional development and growth opportunities.

Alumanate jobs

Office Administrator