Power Your Future with Qualus as a member of our Accounting Support Services Team! The Accounts Payable Coordinator will be primarily responsible for all Accounts Payable functions such as compiling and verifying invoices, computing discounts, verifying GL coding, preparing vouchers, reconciling vendor statements, and issuing checks for payment. This position is crucial for maintaining the financial health of the organization by managing cash flow and maintaining good relationships with vendors.

Responsibilities

Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
Enter vendor invoices and other data points accounting software (reviewing data entry for accuracy and verify proper project/department/task categories).
Process check requests per company policy and procedure.
Maintain master vendor list verifying new vendors are properly authorized.
Identify expenditures where an invoice has not been submitted for processing.
Obtain W-9 from appropriate vendors and prepare IRS form 1099s at year end.
Reconcile credit card statements.
Reconcile open payables after each check run.
Match voucher portion of A/P checks with bills, obtain authorized signatures and file voucher portion.
Prepare month-end, quarter-end, and year-end statements as directed by the Controller.
Provide support as needed to Accounting and Finance Team, including annual audit, special projects, etc.
Responsible for issuing POs, weekly disbursement of payments.
Communicate with vendors regarding their inquiries and any concerns that surface.

Qualifications

At least 2 years of accounts payable administrative experience; or, a combination of training, education, and experience that provides the required knowledge and abilities.
Demonstrated track record of identifying administrative or operational gaps and challenges with practiced ability to implement or recommend solutions; interpret and apply policies and procedures; deal diplomatically with the public; take responsibility; and use good judgment within scope of authority.
Exceptional professionalism and comfortable working with confidential situations and management on all levels.
Prior experience prioritizing multiple tasks, work effectively under stress, meet short deadlines, and take direction.
Proven ability to successfully coordinate multiple schedules and produce accurate work despite frequent interruptions.
Superior written and oral communication skills, with the ability to persuasively present and communicate.
Excellent work ethic, leadership skills, interpersonal, communication and organizational skill
Prior experience in performing general office duties such as ordering supplies, maintaining records and management database systems, coordinating maintenance of all office equipment.
Associate’s degree or an equivalent combination of related professional level experience and directly related education.
General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.

Company Overview

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,000 professionals, with offices throughout the U.S. and Canada.

EEO

Qualus is an Equal Opportunity Employer. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in locations where we operate.

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. Accommodations are available for applicants with disabilities. For details, view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement here.

Qualus jobs

Accounts Payable Coordinator