Greysteel, a rapidly growing real estate investment services firm with offices across the United States, is presently seeking a dynamic Office Coordinator who will work closely with the current team of operations professionals. Please note, this positions requires an in-office presence and is not remote.

Office Coordinator Responsibilities

Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
Manage production printing of memoranda's, brochures, flyers, postcards
Manage & organize the swag store, client and employee gifts
Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
Assist in all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
Act as point of contact for building maintenance issues
Arrange office events such as client lunches or team happy hours
Assist with onboarding new hires and their technical setup
Make trips to the post-office or other shipping partners
Other duties as assigned

Qualifications ….

Bachelor's degree is highly preferred
Proven experience working in a professional office environment
Proficient in Microsoft, G-Suite
Excellent verbal and written communication skills
High standards of customer service
Organizational and time management skills
Great team player
Enthusiastic and passionate

Greysteel jobs

Office Coordinator