About the Job:

As a Meeting Planner, you will masterfully coordinate logistics for patient ambassador programs, seamlessly executing in-person, virtual, and hybrid events. With exceptional customer service skills, you will collaborate with internal teams, healthcare professionals, and other stakeholders to deliver flawless program experiences. Your attention to detail and communication expertise will shine as you manage vendors, budgets, and administrative tasks, ensuring timely and cost-effective delivery of projects.

A Day in the Life:

Event Management: Oversees all aspects of patient ambassador events, ensuring compliance with standard procedures and client requirements.
Speaker Management: Recruits, contracts, and confirms ambassador participation, managing travel and logistics as needed.
Venue Logistics: Researches, contracts, and coordinates venues, ensuring compliance.
Vendor Management: Liaises with approved third-party partners for audio-visual, travel, and ground services, ensuring timely setup, confirmation, and payment.
Financial Management: Tracks costs, processes speaker honoraria and expenses, and maintains accurate records for Open Payments reporting.
Program Coordination: Collaborates with internal teams and clients to ensure successful program execution, providing regular reports and maintaining program files.

What you will need:

Education & Certifications: Bachelor's degree required.
Experience: 3+ years of direct meeting planning experience; 3-5 years of pharmaceutical meetings and events experience preferred.
Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Zoom Meetings, Microsoft Teams, and Workfront; familiarity with Cvent and basic Excel functions.
Business Acumen: Understanding of meeting planning principles, budget management, and compliance regulations in the pharmaceutical industry.
Collaboration & Leadership: Ability to work independently and as part of a team, with a focus on achieving results and taking ownership of actions and decisions.

Our Global Benefits:

My Time Off (MTO) – our flexible approach to time off that allows you to take the time you need and enjoy it!
Career Progression - we offer personalized development opportunities and clear career pathways.
Health and wellbeing programs that provide you access to different services and offerings to prioritize your health.
Company Savings Plans to help you plan for the future.
Parental Leave benefits for all new parents.

Salary

$55,000 - $80,000 annually.

The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

About YuzuZest:

https://www.yuzuzest.com/

YuzuZest cooks up the freshest patient ambassador programs and services in healthcare. We use evidence-based learning strategies and behavioral models to celebrate patient wins and boost brand adoption.

For U.S. Job Seekers

It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

YuzuZest | an IPG Health Company jobs

Meeting Planner