We are seeking a detail-oriented and organized Billing and Receivables Coordinator to join our finance team on a part-time basis. In this role, you will be responsible for managing client billing, recording cash receipts, and maintaining accurate financial records. The ideal candidate will have strong communication skills, a keen eye for detail, and a commitment to ensuring timely and accurate processing of payments and invoices.

Education & Experience:

• Associate degree in business or related discipline required.

• 2+ years’ experience in billing/accounts receivable role preferred.

• Professional service firm experience preferred.

Basic Expectations (Not Specific to Job Titles):

• Personal conduct consistent with culture, core values and mission.

• Professional standards for conduct, ethics and confidentiality.

• Understanding of and compliance with internal policies and procedures.

• Effective oral and written communication skills.

• Positive attitude, cooperation and collaboration among colleagues and clients.

• Curiosity and eagerness to learn, ask questions and solve problems.

• Recognition of learning opportunities to improve future performance.

• Responsibility for personal workload and time management/reporting.

• Timely submission of quality work product and deliverables.

Core Competencies:

• Apply basic math, bookkeeping, and accounting skills effectively.

• Exhibit strong attention to detail with excellent organizational abilities.

• Quickly adapt to and utilize software, including time and billing tools like CCH Axcess and bookkeeping platforms such as QuickBooks (training will be provided).

• Communicate confidently with colleagues and clients, offering guidance on billing-related inquiries.

Key Responsibilities:

• Process client cash receipts by verifying and recording transactions and resolving account discrepancies.

• Coordinate monthly billing and statements for firm partners and billers.

• Perform billing functions to finalize client invoices, such as edits, writedowns, transfers, finance charges, etc.

• Send approved invoices and statements to clients via email/mail.

• Post bills against monthly closing deadlines, including expediting billing processes as necessary.

• Research billing questions and errors to provide assistance to colleagues and clients.

• Generate various billing reports and supporting spreadsheets as requested.

• Maintain and update client account records and billing information.

• Enter and reconcile outsourcing fees, mail/delivery and other expenses for billing to client accounts.

• Identify and refer collection accounts to third-party vendor.

Position Details:

• Part-time: Approximately 15-25 hours per week.

• Flexible Schedule: Your busiest times will be the end of the month and the beginning of a new month.

Your schedule may be adjusted accordingly, based on your availability and the firm’s needs.

• Work Arrangement: The position can be in-office, hybrid or fully remote.

• Opportunities for Growth: There may be room for additional hours and responsibilities in the future

depending on your goals and the firm’s needs.

Johanson & Yau jobs

Billing & Receivables Coordinator