Description
We are offering a long term contract employment opportunity in the heart of Houston, Texas. We are seeking a Receptionist to join our team, who will be the first point of contact for our visitors and will also provide administrative support. This role is vital in maintaining our reputation as a welcoming and professional organization.
Responsibilities
- Greet, register, and direct visitors, ensuring they are routed to the appropriate individual or department.
- Utilize knowledge of the organization's business to direct visitors to their destinations.
- Maintain accurate records of visitor arrivals and departures.
- Manage check-in processes, ensuring compliance with security protocols.
- Coordinate meeting room reservations and assist with setup as needed.
- Serve as the primary point of contact for external inquiries, directing calls and messages effectively.
- Provide exceptional customer service to all guests, employees, and visitors.
- Handle inquiries and resolve issues promptly and professionally.
- Provide administrative assistance such as typing, photocopying, and filing documents.
- Assist with data entry and maintain accurate customer credit records.
- Process customer credit applications accurately and efficiently.
- Monitor customer accounts and take appropriate action as necessary.
- Responsible for fulfilling badge requests and assigning the approved access to each badge.
- Identify technical issues with software used to facilitate access control administration and communicate with the appropriate stakeholders to resolve.
- Perform yearly audits of access control authorizations as directed by Corporate Security and provide guidance.
- Assist in shipping functions, including tracking UPS and charges associated with access control administration.
- Perform receptionist duties and ensure the smooth running of office functions.
Requirements
- Demonstrated proficiency in Customer Service and Communication.
- Experience in Data Entry and management of Office Functions.
- Proven ability in Training staff on Procedures and protocols.
- Knowledge of Accounts Payable (AP) processes.
- Familiarity with Human Resources (HR) Administration procedures.
- Proficiency in handling Inbound and Outbound Calls.
- Ability to use the 'About Time' management system.
- Experience in providing Workstation Support.
- Proven skills in Auditing and Shipping Functions.
- Prior experience in Receptionist Duties.
- Understanding of Security protocols in an office setting.
- Experience in working with Vendors.
- Ability to Troubleshoot common office issues.
- Familiarity with Onboarding processes.
- Typing skills with high level of accuracy.
- Experience in performing Clerical Duties.
- Familiarity with Facility management and maintenance.
- Ability to work effectively with Stakeholders.
- Experience in Shipping processes.
- Proven ability to provide Administrative Assistance.
- Experience in operating office Printing equipment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
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