Overview:
Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Procurement Associate.
We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today’s challenges.
The Procurement Associate will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You’ll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.
AIR’s Contracts and Grants Office (CGO) is seeking a skilled Procurement Associate to join our innovative department. The Procurement Associate will handle the important administrative compliance functions of Data Entry, Database Management, Electronic Email-box Management, and Federal, State & Local Reporting Requirements in various AIR and government systems. This position reports to the Senior Purchasing Manager.
You will work with a diverse team and have opportunities to pursue mutual, long-term career development goals. If you are excited to be part of this dynamic team and want to roll up your sleeves, this role is for you.
We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you’ll be encouraged to grow in your career, develop additional skills, and progress professionally.
Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories.
About AIR:
Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.
AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.
Responsibilities:
The Procurement Associate will be responsible for the following activities:
- Large Volume Support-
- Handle large volumes of procurement-related tasks efficiently and accurately.
- Prioritize workload to meet established timelines and maintain a high level of attention to detail and quality.
- Collaborate with cross-functional teams to ensure accurate and up-to-date information.
- Monitor and manage procurement-related emails and incoming New Supplier forms.
- Federal, State & Local Reporting Requirements-
- Stay abreast of and ensure compliance with all federal, state, and local procurement reporting requirements for Purchase Order/Subcontract Closeout assistance.
- Ensure files and policy documents are complete and up to date-
- Regularly review procurement files and policy documents to ensure completeness and accuracy.
- Collaborate with relevant teams to gather any missing or updated information.
- Duties, responsibilities, and activities may change, or new ones may be assigned as institutional needs and external markets evolve.
Qualifications:
Education, Knowledge, and Experience:
- Bachelor’s degree or a minimum 2 years of relevant work experience in procurement, data entry, and administrative compliance functions.
Skills:
- Effective communicator with demonstrated ability to communicate well in a virtual, and cross-functional diverse team environment.
- Demonstrated ability to work effectively independently and as a collaborative team member.
- Proven organizational, critical thinking, and adept problem-solving skills with strong attention to detail and accuracy.
- Skilled at prioritizing multiple objectives and projects in a fast-paced environment, consistently meeting established timelines.
- Proactive professional who provides exceptional customer service and follows through on commitments and tasks.
- Exhibit sound judgment, knowing when to escalate matters appropriately.
- Proficient in using standard MS Office suite.
Disclosures:
Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.
All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.
AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.
AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $70,000 to $80,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.
AIR maintains a drug-free work environment.
Fraudulent Job Scams Warning & Disclaimer:
AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe@air.org is correct and jdoe@aircareers.org is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to recruitment@air.org.
If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at ReportFraud.ftc.gov. You can also report it to your state attorney general. Find out more about how to avoid scams at ftc.gov/scams.
