Entry Level Digital File Clerk

HTiN -Helping Those in Need- USA • Full-time • Remote (United States, US) • 2m ago

You will join our company as an Entry Level Digital File Clerk if your application is successful. This is a remote position where you will be responsible for managing and maintaining digital records and documents efficiently. This role is crucial in ensuring the accuracy and accessibility of our company's digital data.

Responsibilities:

Organize and categorize digital files according to established guidelines and procedures.
Ensure files are named correctly, tagged appropriately, and stored in the designated folders or databases.
Maintain and update digital filing systems to reflect accurate and current information.
Input data from physical documents into digital databases or systems with precision and attention to detail.
Retrieve requested documents or data promptly and accurately upon request from team members or clients.
Conduct regular audits of digital files to ensure completeness and accuracy.
Review documents and files for errors, inconsistencies, or missing information.
Implement quality control measures to maintain data integrity and accuracy.
Report any issues or discrepancies to supervisors for resolution.
Adhere to company policies and guidelines regarding data protection and confidentiality.
Ensure compliance with legal requirements and regulations related to document management and data privacy.
Collaborate with team members to facilitate efficient document management processes.
Communicate effectively with colleagues regarding file requests, updates, and deadlines.
Participate in team meetings and training sessions as required.

Qualifications:

High school diploma or equivalent; additional education or training in data management or office administration is a plus.
Proven experience in a clerical or administrative role preferred, but not required for entry-level positions.
Proficiency in using digital tools and software such as Microsoft Office Suite (Word, Excel) and document management systems.
Strong attention to detail and accuracy in data entry and document handling.
Excellent organizational skills and the ability to prioritize tasks effectively.
Ability to work independently and manage time efficiently in a remote work environment.
Strong verbal and written communication skills.
Commitment to maintaining confidentiality and adhering to data protection regulations.