Join our dynamic team! The ideal candidate for the Office Support Manager at Holly Hughes & Co. will exhibit a dedication to equity in healthcare access, curiosity and openness as a learner, desire to be responsive to community needs and commit to leading with empathic care principles. Flexibility, responsiveness to a high volume of tasks, and strong organizational skills will ensure a good fit. Ability to work collaboratively on a team is a must. If you don’t have experience in the following areas, we'd still love to hear from you. We are looking for energetic, committed, innovative thinkers to join our team.
Responsibilities
People & Culture:
● In collaboration with our HR team, on-board new employees
● Provide warm welcome and office orientation for new employees
● Review and reconcile payroll prior to submission twice monthly
Office Administration:
● Oversee office operations: organizing the environment, tracking and ordering supplies, updating office postings, plant care
● Oversee office administration communications: updating office manual, notes for team meetings, email updates to the team, liaison to landlord and maintenance
● Develop and update administrative systems to improve processes and workflows
● Maintain and organize computer and manual filing systems
● Support calendaring/scheduling for internal and external meetings
● Responsible for monthly invoicing
● Responsible for all approved purchases and accounts payable/receivable - QBO monthly reconciliation with accountant
Preferred Qualifications:
● Experienced in Microsoft office suite, outlook, zoom
● Experience working in public health, healthcare, and/or social services community organization
● Experience coordinating company events
● Experience in a People & Culture (HR) support role
● Administrative support experience
● Strong interpersonal and communication skills
● Ability to balance high-volume workload with strong time management skills
● Proficiency in GSuite, Quickbooks and project management software
● Familiarity with electronic health records