About Charge –
This is an exciting time to join Charge because we are growing rapidly, providing our employees with ample opportunity for challenging projects and career development. We have earned our reputation as a leading provider of design, procurement, and construction services for the underground utility industry. We pride ourselves on our company culture, which emphasizes collaboration and an enthusiasm to solve our customers’ most challenging problems.
Job Summary:
The AR Specialist is a crucial member of our accounting team, responsible for ensuring accurate and timely management of accounts receivable functions. Collaborating closely with division project managers, you will oversee the end-to-end invoicing process, meticulously reviewing and validating billable costs before submission to customers.
Duties/Responsibilities:
- Work closely with all division project managers to ensure regular and timely invoicing of all billable costs, as well as reviewing for completeness and accuracy before sending to our customer.
- Create invoices in ERP ensuring all contractual requirements are met for the customer to pay invoices in a timely manner.
- Collection efforts to track and follow up on all invoices sent for timely payment.
- Compile invoices with all required back-up documentation and deliver to customers as required.
- Monitor all customer billings and invoices with a strong working knowledge of customer’s project management platforms.
- Assist project managers with project invoice tracking/reconciling.
- Maintain AR Aging report weekly, keeping detailed notes of invoice status through payment received.
- Create and maintain accurate weekly log of invoicing and week ending AR totals for each division you’re responsible for
- Prepare for and support Sr. AR Specialist during AR/Billing meetings to identify and summarize issues, which includes running job cost report and gathering information from Unifier and Vista Viewpoint to discuss with project managers. Record communication from meetings on report and distribute to project managers and division managers.
- Support AR Manager with any reporting tasks as needed.
- Support AR staff in the absence of coworkers
- Other ad-hoc duties in support of the accounting department.
Required Skills/Abilities:
- Strong written and oral communication skills
- 3-5 years of MS Suite (advanced)
- Strong collaboration and external/internal customer service
- Problem solving abilities and critical thinking
- Strong written and oral communication skills
- Competency with numbers
- Data analysis
- Accuracy and attention to detail
- Confidentiality
- Ethical conduct
Education and Experience:
- 3-5 years minimum of AR Specialist experience in a high-volume environment
- Degree a plus
- Vista by Viewpoint and Power BI experience a plus
- Construction accounting background a plus
Compensation:
$28.00 - $33.00 per hour
Physical requirements:
- Must be able to lift up to 10lbs
- Work at a desk and on computer approximately 6-8 hours per day
- Perform with frequent interruptions and/or distractions
- Perform effectively under conditions of fluctuating workload
+Bonus potential, +100% paid full health benefits for you and your family, generous paid time off, and an employer funded retirement plan. You must successfully pass a background and drug test prior to the start date.