Open House Atlanta Realty and Investments LLC is a full-service, high-volume real estate investment and property management company that provides single-family rentals to international investors.
As a Make Ready Assistant, you will play a crucial role in providing administrative support to ensure the smooth operation of make ready processes within our company, assisting and reporting to the Construction Managers as well as Regional Construction Manager.
This is a position that will be based in ATL and is an in office position only. (remote work is not available for this position).
Summary of Responsibilities and Duties:
- Auditing: Conduct audits on property-related date, tools/supplies/equipment inventory data and records to ensure accuracy and compliance with company standards. Analyze data to identify any discrepancies, trends and areas for improvement.
- Data Analysis: Maintain accurate records and documentation related to property management activities. Organize and maintain electronic paper filing systems for easy retrieval of documents.
- Data Entry: Adding and editing purchase orders, assisting the project coordinators, generating reports and summaries based on audit findings for review by management and Corporate Planning department.
- Coordination Assistance: Support coordination with various teams within the Make ready department as directed and assigned by management.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Required Knowledge, Skills & Abilities:
- High school diploma or equivalent required.
- Advanced knowledge of Microsoft Excel (advanced functions, formulas, and pivot tables) and other spreadsheet software.
- Previous experience in administrative roles, preferably in an office environment.
- Strong organizational and multitasking skills.
- Excellent attention to detail and accuracy in data analysis and documentation management.
- Ability to maintain professional timelines for task completion per company standards.
- Proficiency in Google Docs and or MS Office and ability to learn other software's.
- Ability to work effectively in a team environment and communicate professionally with colleagues.
- Experience in conducting audits and analyzing data is a plus.
- Familiarity with construction processes is beneficial but not required.
- Proficiency in proofreading and attention to detail
- Familiarity with Google Suite is a plus
A background check, drug screening and motor vehicle background search will be required for all final candidates during the application process. All candidates must have authorization to work in the United States. A final written offer of employment from Open House Texas/Atlanta Realty & Investments LLC will be contingent upon clear results of a thorough background check, drug screening and motor vehicle background search.
Open House Texas/Atlanta Realty & Investments LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Google Suite: 1 year (Required)
- Microsoft Office: 1 year (Required)
- Administrative experience: 1 year (Required)